October 09, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana OCTOBER 09, 2013 The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of October, 2013 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the September 11, 2013, and September 24, 2013 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $223,322.63, to cover payroll and invoices were signed. October 15th estimated payroll: $6,870.98; October estimated invoices: $209,042.15; October 31st estimated payroll: $7,409.50. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $324,874.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Mr. Strasheim informed the Board that Mr. George Jordan of USF&WS has been able to allocate the funds in the amount of $175,000.00 for the Terry Fish Screen Project to help alleviate the costs and to make improvements to the Shirley fish screens. Intralox has agreed to perform repairs on the fish screens at a date yet to be determined this fall. Some of the damage may be reimbursable by an open insurance claim by the current insurance carrier of the District. Intralox indicated that they would like to hire Buffalo Rapids Irrigation District No. 2 employees for help in performing the repairs on the fish screens. Ray Strasheim and Lance Kalfell spoke with an attorney, Bryant S. Martin, from Lucas & Tonn, P.C. Mr. Martin advised Buffalo Rapids Irrigation District No. 2 that Agri Industries- dba Prairie Pump and Machine was in breach of contract with the District. Buffalo Rapids Irrigation District No. 2 will pay the invoices that have been submitted to the District for pump repairs for the last year for the amount agreed upon by the Board and note that they are paid in full. The check will then be sent with a letter from Lucas & Tonn, P.C., and Bryant S. Martin. The Board discussed the other options available to move forward with Agri Industries-dba Prairie Pump and Machine. On a motion made by Lance Kalfell and seconded by Scott Sackman BE IT RESOLVED, The Board of Buffalo Rapids Irrigation District No. 2 agreed upon three separate proposals to present to Agri Industries-dba Prairie Pump and Machine All in Favor Motion Carried The Board discussed which pumps to pull for the upcoming year for repairs. Ray stated that he did not think there was a need to send off any pumps or motors this year due to the implementation of the service rotation and the water lube system. An additional amount of motors and pumps have been pulled over the last two years in addition to the scheduled rotation that has reduced the need for further repairs in the current year. Ray will discuss the issue further with Allen Gierke to make a final decision. A letter has been submitted to Department of Natural Resources and Conservation to withdraw the application for the Fallon Re-Lift Pump Rehabilitation Project. Per advertisement published by Buffalo Rapids Irrigation District No. 2 Performance Engineering & Consulting, a new firm of Scott Aspenlieder and associates has submitted a statement of qualification to the District. On a motion made by Lance Kalfell and seconded by Scott Sackman BE IT RESOLVED, The Board will hire Performance Engineering & Consulting as needed for grant writing and engineering. All in Favor Motion Carried Performance Engineering & Consulting will submit a planning grant proposal for a canal lining project on the Shirley main canal to alleviate seepage in problem areas. The crew continues to pump out pipelines within the District since water was turned off in late September. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President