August 14, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana AUGUST 14, 2013 The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of August, 2013 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the July 11, 2013 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for August. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $49,769.56, to cover payroll and invoices were signed. August 15th estimated payroll: $7,565.30; August estimated invoices: $35,333.28; August 31st estimated payroll: $6,870.98. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $388,688.00 with Prairie County Pool. A Transfer was also made from Equipment and Emergency in the amount of $4,066.46 for the reimbursement of overage to Jeff Wallace. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Shirley Fish Screen Project: Mr. Strasheim informed the Board that the fish screens were removed August 7, 2013 due to a very large amount of debris collected in the screens during a thunderstorm on August 3, 2013. The screens were not functional and had to be removed for continuing pump operation. Intralox will travel to Terry and perform the repairs that will need to be done before next water season. The Board also reviewed photos of the damages to the screens. Western Area Power Administration, W.A.P.A., invoiced the power statement for the last month. The statement included a penalty for the District going over contract demand. Ray and Pat met with Steve Davies of the Bureau of Reclamation, B.O.R., concerning the need for the increase in power allotment that was requested earlier. Ray indicated on the reports from W.A.P.A that it was the addition of the Shirley Fish Screens that puts the District over contracted demand on power. Ray spoke with the Board that if the B.O.R. and W.A.P.A. do not come to a resolution concerning the increase in power allotment for the District, the Shirley fish screens will most likely not be reinstalled next water season. Ray and Pat also met with Natural Resources and Conservation Services, N.R.C.S., along with the B.O.R. concerning the final drawings that are required by N.R.C.S. to process the final payment for the Shirley Fish Screen Project. All entities involved will expedite the process so Intralox can receive their final payment for the screens. There have not been any updates from Western Area Power Administration concerning the relocation of the substation at the Shirley Pumping Plant. Buffalo Rapids Irrigation District No. 2 was approved for $5,000.00 of $15,000.00 in grant funds from the Department of Natural Resources and Conservation for a planning grant for the Fallon Relift Rehab. Ray will check into alternative methods to alleviate the problem at the Fallon Relift plant without a variable speed drive. Mr. Mike Ames of Agri Industries-Prairie Pump and Machine has not contacted the District concerning the invoicing for pump repairs done last year since Ray communicated to him a discrepancy in contracted pricing. Ray and Bill Tusler may travel to Sax Motors in Dickinson, ND to purchase a used pickup for the District. Bill has cleaned a drain for Harding and BB & H along with some lateral work that needed to be done. Bill has also been riding ditch for Allen in Terry Division. Ray has been researching cured in place pipe for the Terry Discharge Line grant. He will continue to speak with Scott Aspenlieder of WWC Engineering on the project The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President