June 12, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JUNE 12, 2013 The Second Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of June, 2013 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the May 10, 2013 Board Meetings were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for June. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $51,528.71, to cover payroll and invoices were signed. June15th estimated payroll: $7,662.57; June estimated invoices: $34,911.77; June 30th estimated payroll: $8,954.37. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $461,305.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. The Operating year for 2014 assessments was reviewed. After discussion and consideration the amounts for reserve accounts remained unchanged. The amount per acre will remain unchanged at $40.00 per acre. O&M=$35.00 EQUIP RESERVE=$2.00 SYSTEM REHAB=$2.00 REPAY A=$1.00 TOTAL=$40.00 Lance Kalfell made a motion to accept the 2013 tax year assessments, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, To have the $40.00 per acre for the Operating year 2014 assessments for Buffalo Rapids Irrigation District No. 2 remain unchanged. The 2013 water overage was discussed; it was decided the rate would remain unchanged for the overage fee of $14.00 per acre foot. Lance Kalfell made a motioned to accept the 2013 water overage fee, seconded by Scott Sackman. All in Favor Motion Carried BE IT RESOLVED, 2013 water overage for Buffalo Rapids District No. 2 will be a fee of $14.00 per acre foot. MANAGER’S REPORT: Shirley Fish Screen Project: Mr. Strasheim informed the Board that he had met with George Jordan, USFWS; Lenny Duberstein, BOR; and diver Randy Miller at the Shirley Pumping Plant to inspect the site before installation of the fish screens. The Bureau of Reclamation indicated that they will pay for the use of a diver before the installation. The installation of the fish screens is set for Tuesday, June 18, 2013. The crew of BRID2 has assembled as much as possible for the spray wash system before install. Mangen Electric will be present for any electrical work that needs to be done that day. Representatives from Intralox will be present at the site on Wednesday, June 19, 2013. There have not been any updates from Western Area Power Administration concerning the relocation of the substation at the Shirley Pumping Plant. Ray and Pat have been working with Steve Davies of the Bureau of Reclamation to increase the power allotment for the District. Ray spoke with Mike Ames of Agri Industries-Prairie Pump and Machine. Mr. Ames stated that he would forward information to the District, and would also like to meet with the Board concerning the rate for pump repairs. Buffalo Rapids Irrigation District No. 2 has received verification from the Department of Natural Resources that they have been awarded a grant to move forward with the Buffalo Rapids 2 Terry Pump Station Discharge Line. Ray is working with Scott Aspenlieder of WWC Engineering to configure a specific type of lining to be installed. He will then be able to submit a budget and a scope of work for the project. Ray informed the Board that WWC Engineering is also working on another planning grant for the Fallon River Plant Fish Screens in conjunction with a water smart grant for the Fallon Relift variable speed drive. The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President