May 10, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 10, 2013 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2014 and/or until his successor is elected and qualified. Nominations were open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2014 and/or until his successor is elected and qualified. Mr. Sackman accepts his position. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim. A unanimous ballot was cast for Ray Strasheim, and it was, RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2014 and/or until his successor is elected and qualified. Mr. Strasheim accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2014 and/or until his successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No.2 with Barry Rakes being nominated and appointed by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes, seconded by Lance Kalfell A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he is hereby elected and appointed to the position of Commissioner of Fallon Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2014 and/or until his successor is elected and qualified. Barry Rakes holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Fallon division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Tenth day of May, 2013, at 7:00 p.m. The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of May, 2012 at 7:00 p.m. There were present and participating at the meeting: Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the April 11, 2013 Board Meeting, and April 19, 2013 Emergency Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $49,383.97, to cover payroll and invoices were signed. May 15th estimated payroll: $13,524.28; May estimated invoices: $21,192.05; May 31st estimated payroll: $14,667.64. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $392,163.00 with Prairie County Pool. Pat informed the Board that the annual was performed the third week in April. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. WHEREAS, the Board of Buffalo Rapids Irrigation District No. 2 has determined that a policy should be established for the accounting of capital assets and infrastructure assets to be in compliance with the Government Accounting Standards Board Statement No. 34; On a motion made by Lance Kalfell and seconded by Scott Sackman; LET IT BE RESOLVED, That capital assets and infrastructure assets must meet a threshold of $5,000.00; (five thousand dollars), and will be depreciated using a method determined by the governing body. MANAGER’S REPORT: Shirley Fish Screen Project: Ray informed the Board that Barry Rakes, Pat Davis and himself had participated in a conference call on May 6, 2013 with the Bureau of Reclamation, USFWS, NRCS, and Hydrolox. All entities involved discussed how to move forward with the Shirley Fish Screen Project if possible. They talked of additional engineering help from Hydrolox and the Bureau of Reclamation. Additional funding would also be pursued by the USFWS. NRCS will possibly hold funds available until the end of June for completion of the project. BRID2 will work on cleaning the bay at the Shirley Pumping Plant, and possibly additional reinforcement of the screens. Another conference call is scheduled for May 20, 2013. Lenny Duberstein of the Bureau of Reclamation indicated that he will try to acquire divers to assist in cleaning of the bay at the pumping plant. After much discussion of the members of the Buffalo Rapids Irrigation District No. 2 Board of Commissioners it was decided to move continue with the Shirley Fish Screen Project with the assistance from all entities involved. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, To rescind Resolution 2013-05 to Suspend Shirley Fish Screen Project with the understanding that all entities involved will continue to provide assistance with completion of the project. All in favor. Motion carried. Ray has not received any further correspondence from Western Area Power Administration. Ray informed the Board that all pumps and motors are in. The new motor and the newly rebuilt motor has been installed at the Shirley Pumping Plant. They have started one pump at the Fallon River Plant and one at the Shirley Pumping Plant. Allen and Doug Mangen have traveled to all pumping plants and crimped all wires on the motors for quicker connect and disconnect. The crew has been burning ditches and canals throughout the District. They have a small amount in Terry and Fallon Divisions to complete before the water season. They hope to have water running in Terry Division by next week. Ray informed the Board that they have been having mechanical problems with the White Semi. They have done repairs, but are now trying to look for a replacement truck to haul heavy equipment. Ray and Pat have been working on trying to resolve the issues with the water rights for the District. They are waiting on further correspondence with the Bureau of Reclamation. They have made progress on the water rights for all domestic wells of the District. Ray passed for the Board’s review a pamphlet outlining a new concrete fabric product that ShotCrete Plus presented to the District. Ray thought it may work to alleviate the seepage in the canals. Ray presented to the Board a letter of documentation of events concerning the Shirley Fish Screen Project from initiation of the project to date. Lance Kalfell informed all members present that he had met with Mr. Brian Certain concerning the drainage problem on his land. He showed everyone present what he proposed for a solution to alleviate the problem. Lance will contact Brian Certain and discuss the proposal. No correspondence from Mr. Mike Ames of Agri Industries, Prairie Pump & Machine to date. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President