April 10, 2013 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana APRIL 10, 2013 The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of April, 2013 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the March 13, 2013 Board Meetings were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for April. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,627.73, to cover payroll and invoices were signed. April 15th estimated payroll: $11,176.05; April estimated invoices: $18,275.63; April 30th estimated payroll: $11,176.05. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $381,461.00 with Prairie County Pool. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. Mr. Brian Certain approached the members of the Board about fixing a problem on his land concerning possibly cleaning a drain next to his property that in causing flooding. Lance Kalfell will look into the issue further. Pat received a phone call from a Mr. William Fitzgerald, attorney at law, who is representing Mrs. Robyn Huber. The Board advised Pat to have Garry Bunke, Buffalo Rapids Irrigation District No. 2’s attorney, correspond with Mr. Fitzgerald. MANAGER’S REPORT: Shirley Fish Screen Project: Buffalo Rapids Irrigation District No. 2 has received a copy of a letter that was sent to Mr. Garry Bunke. The letter was in response to June discussions with the Board to reduce the final invoice from Intralox. Mr. Strasheim informed the Board that Mullen Crane will be able to install the fish screens on the week of the 15th of April. Ray has also contacted Intralox and they will have a representative present for installation that week. Lufkin Industries will load the fish screens on the trailers for transportation to the Shirley Pumping Plant. Ray spoke with Mrs. Cami Graham of Western Area Power Administration and she informed Ray that the land acquisition is nearly complete, but they do not expect the substation being moved until next year. Ray and Pat have been working on trying to resolve the issues with the water rights for the District. They are waiting on further correspondence with the Bureau of Reclamation. Ray has talked with representatives from Watertronics concerning a variable speed drive for the pumping plants. The Board reviewed a proposal that was presented by the company. Different funding options have been reviewed to help finance the project if possible. RDO Equipment has delivered the 200 excavator back to the District No. 2 yard. No leaks could be found in the hydraulic system, just some expected wear on the swing gear box bearing which has been decided not to be fixed at this time. Allen Gierke has picked up the motor from L & J Machine. The motor at Prairie Mountain Electric in Bowman, ND will be done on Friday. Ray informed the Board that they have received the change in scope of work from FEMA. The remaining projects are to install rip rap on the river banks at the pumping plants. Funds in the amount of $7,875.92 were received from FEMA supplement the projects and deposited into District 2 FEMA fund account 1021(c). Ray attended a meeting in Glendive at the end of March for the review of priority issues concerning the Yellowstone River. The crew has burned a small of amount of ditches while weather permitted in Terry. The will also start to put in pumps and motors as time permits. Barry brought to the Board’s attention that he discussed with Dale Galland an issue concerning a road by his property that needed repairs that Buffalo Rapids Irrigation District No. 2 has easement for. No correspondence from Mr. Mike Ames of Agri Industries, Prairie Pump & Machine to date. Ray has been looking into purchasing an air compressor/generator or welding unit to have in the service truck. He is also looking for a pickup to replace the one Bill Tusler is currently driving. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President