December 12, 2012 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana DECEMBER 12, 2012 The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of December, 2012 at 1:30 p.m. There were present and participating at the meeting: Barry Rakes Scott Sackman Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; Allen Gierke, and Dave Schwarz of Prairie Pump & Machine (Agri Industries). President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the November 14, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for December. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,053.54, to cover payroll and invoices were signed. December 15th estimated payroll: $10,265.99; December estimated invoices: $23,240.33; December 31st estimated payroll: $6,547.22. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $435,651.00 with Prairie County Pool. F.E.M.A. Funds were also transferred in the amount of $10,265.99. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. A 2013 budget was presented to the Board for approval. After much discussion and some revisions the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Lance Kalfell and seconded by Scott Sackman it was RESOLVED, that the 2013 Budget be approved. All in Favor. Motion carried. The Board discussed the proposed Managers contract. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To renew the Manager’s contract for a one year term for Mr. Raymond Strasheim with no increase in salary. All in favor. Motion carried. MANAGER’S REPORT: Dave Schwarz of Prairie Pump & Machine, Agri Industries, was present to discuss the current proposed rates for service presented to District No. 2. The Board reviewed documents presented, while Dave explained the calculations for the basis of the rate increase from previous years. After much discussion the Board explained to Dave what they would feel is appropriate for actual cost of working on District No. 2 pumps. Dave will advise his employer of the Board’s decision. Ray informed the Board that it looked like the Terry Discharge Phase II Grant was likely to be funded assessed from information that was received in a letter from the Department of Natural Resources. Shirley Fish Screen Project: Ray spoke to the Board that he had talked to a representative from Hydrolox. They informed them that any type of a shielding device that would be placed in front of the fish screens would be of such a substantial weight that it may not be feasible. A letter of credit is still waiting to be received. Ray spoke with representatives from Western Area Power Administration and they had informed him that the land for the site of the substation has not been acquired, and the substation may not be moved until after the fish screens have been installed. F.E.M.A. has presented Buffalo Rapids Irrigation District No. 2 with a letter of extension for all small projects until June of 2015. No change of scope has been received to date. Ray spoke with Scott Aspenlieder of WWC Engineering about applying for a Water Smart grant. He explained that he should apply for a RRG from DNRC and a Water Smart grant to complete the installation of a variable speed drive in conjunction with fish screen installations for the Fallon River plant, and Fallon Relift. Ray has also spoken with representatives from Watertronics concerning a different type of variable speed drive for the Fallon Relift, and toured all pumping plants to discuss various options for improvement. Ray informed the Board that they needed to rebuild the tracks on the JD120 excavator. Bill Tusler has received quotes for the part needed to rebuild the tracks, and will place the order within the week. The JD 200 excavator will be serviced due to leak that is still under warranty. Ray advised the members of the Board that they had delivered a motor to Bowman, North Dakota at Prairie Mountain Electric Motor Inc. to be worked on. One motor will be taken to L & J Machine for work also. Bill Tusler has cleaned more canal and drains in various spots throughout the District. All machinery and equipment is at the yard for the winter. The Board tabled the Buffalo Rapids Irrigation District No. 2 Rules and Regulations governing the distribution of water. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President