July 11, 2012 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana JULY 11, 2012 The Third Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of July, 2012 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. The Minutes from the June 13, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for July. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $87,870.45, to cover payroll and invoices were signed. July 15th estimated payroll: $6,038.13; July estimated invoices: $74,776.02; July 31st estimated payroll: $7,056.30. A Transfer was also made from Equipment and Emergency in the amount of $19,127.13 for the payment to Stockman Bank for the John Deere Excavator payment. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $370,687.00 with Prairie County Pool. On a motion made by Lance Kalfell and seconded by Barry Rakes the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Shirley Fish Screen Project: Ray Strasheim met with Dick Scheetz of the N.R.C.S. concerning the extension for the Shirley Fish Screen Project. Ray, the members of the Board, along with attorney Garry Bunke, met with representatives from Hydrolox to discuss the Shirley Fish Screen Project. Tim Woodrow and Eric Doern will keep in contact with Buffalo Rapids District No. 2 to present in writing what was discussed. Ray informed the Board that they had to back flush Shirley again due to silt build-up. The pumps and motors seem to be running well. The District purchased two new fans to help alleviate the heat in the pump houses. Bill Tusler has cleaned drains at Shirley and Fallon Division. Ray presented to the members of the Board for their review, a quote he received from Pump and Motor Works on a refurbished motor for the Shirley and Terry plants. Ray informed the Board that they have a few issues with both excavators that need to be fixed. The John Deere 200 is still under purchase agreement to fix some of the repairs that are needed. Ray asked for the Board’s opinion about selling the Barber Greene Trencher to Alley Industries. The members of the Board discussed at length. It was decided to let Ray negotiate a deal with Alley Industries for a sale or trade. Ray informed the Board that a Mr. Mark Beatty will be at the office from the Bureau of Reclamation for a compliance inspection and to discuss water rights for the District on the 18th of July. The meeting was adjourned on a motion by Lance Kalfell, seconded by Barry Rakes. All in Favor. Motion Carried. ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President