May 11, 2012 District No. 2 Meeting Minutes

MINUTES Of the MEETING OF THE COMMISSIONERS Of the BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2 Terry, Montana MAY 11, 2012 Before the meeting could be called to order, the following nominations, elections and appointments needed to be made: The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Scott Sackman made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes. A unanimous ballot was cast for Barry Rakes, and it was, RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2013 and/or until his successor is elected and qualified. Mr. Rakes accepts his position. The meeting was turned back to President Barry Rakes who declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2013 and/or until his successor is elected and qualified. Mr. Sackman accepts his position. Nominations were open for Secretary of the Buffalo Rapids Irrigation District No. 2 with Raymond Strasheim being nominated by Scott Sackman. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim. A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2013 and/or until his successor is elected and qualified. Mr. Strasheim accepts his position. Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis. A unanimous ballot was cast for Pat Davis, and it was, RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2013 and/or until his successor is elected and qualified. Mrs. Davis accepts her position. Nominations and appointments were open for Commissioner of Terry Division of the Buffalo Rapids Irrigation District No.2 with Scott Sackman being nominated and appointed by Lance Kalfell. Barry Rakes made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman, seconded by Lance Kalfell A unanimous ballot was cast for Scott Sackman, and it was, RESOLVED, that Scott Sackman be and he is hereby elected and appointed to the position of Commissioner of Terry Division of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2013 and/or until his successor is elected and qualified. Scott Sackman holds the title as Commissioner of Buffalo Rapids Irrigation District No. 2, Terry division. All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Eleventh day of May, 2012, at 7:00 p.m. The First Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the eleventh day of May, 2012 at 7:00 p.m. There were present and participating at the meeting: Barry Rakes Lance Kalfell Scott Sackman Also present and participating were: Raymond Strasheim, Secretary; Pat Davis, Treasurer; and Jason and Bonnie Higgins. President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member. Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business. Jason and Bonnie Higgins asked the Board to review the assessment of their acres for the District. The Board discussed that there is no feasible way for them to receive water from the District any longer due to changes in land ownership and subdivisions over the years. The members of the Board and the Higgins’s discussed different options to resolve the issue. On a motion made by Lance Kalfell and seconded by Scott Sackman is was RESOLVED, To remove Jason and Bonnie Higgins from Buffalo Rapids Irrigation District No. 2 Assessments for Parcel RE20346, of which contains 6.63 acres. The District will reimburse Jason and Bonnie Higgins for operating year 2012 paid assessments in the amount of $265.20. All in favor. Motion carried. The Minutes from the April 11, 2012 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried. FINANCIAL REPORT: Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $117,855.45, to cover payroll and invoices were signed. May 15th estimated payroll: $9,171.29; May estimated invoices: $99,752.17; May 31st estimated payroll: $8,931.99. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $264,426.00 with Prairie County Pool at Stockman Bank. Pat informed the Board that the annual was performed the first week of May. Pat also informed the Board that she had attended a notary conference in Billings on May 5th. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved. All in Favor. Motion Carried. MANAGER’S REPORT: Ray informed the members of the Board that they have discharge lines leaking at the Shirley pumping plant. A motor also had to be sent in to L & J Machine from the Shirley plant to be repaired, and should be done within a two week time frame, and then reinstalled. The crew has tried to fix the leaking in the discharge lines at the Shirley plant but have been unsuccessful. They will have shut the pumps off and patch the discharge lines on Monday. NRCS-EWP: Ray passed photos for the Boards review of the completed rip rap project that Donnes Inc. finished at the Shirley pumping plant. Pat and Ray have submitted the required forms for reimbursement of the cost share amount for the project. Shirley Fish Screen Project: Ray stated that they tentatively plan to install the fish screens the last week in May. The crew is completing the final prep work that needs to be done for the installation. Pat and Ray have been corresponding with Intralox and they will be sending someone down when the installation takes place. Ray passed photos of the excavation project of the Terry pumping plant. They completed the channel excavation and everything is working well. Ray informed the Board that the crew has worked very hard and a lot of extra hours over the last month burning ditches, installing pumps and motors, on working on all of the projects that needed to be completed before water could be turned on this season. Mark Beatty, of the Bureau of Reclamation, will be meeting at the Buffalo Rapids Irrigation District No. 2 office on July 18 for a compliance review. This date is tentatively set. Ray passed for the Board’s review the preliminary draft for the Terry Discharge Line Rehabilitation Grant proposal from WWC Engineering. The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried ATTESTED: ________________________________ ____________________________________ Raymond Strasheim, Secretary Barry Rakes, President