MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
MARCH 14, 2012
The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of March, 2012 at 1:30 p.m.
There were present and participating at the meeting:
Barry Rakes
Lance Kalfell
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary;
Pat Davis, Treasurer; Dave Schwarz, Prairie Pump & Machine; and Gary Bunke, Attorney-at-Law.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the February 08, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $64,798.16, to cover payroll and invoices were signed. March 15th estimated payroll: $7,674.53; March estimated invoices: $49,449.10; March 31st estimated payroll: $7,674.53. Authorizations were also signed to transfer $58,994.23 from District No. 2 Cash O & M into System Rehab. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $356,669.00 with Prairie County Pool at Stockman Bank. Pat informed the Board that the annual audit was set for April 30th. On a motion made by Lance Kalfell and seconded by Sackman the treasurer’s report was approved.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray received information from the Bureau of Reclamation engineers and they determined that at low flows there should be less head loss from the fish screens than from the trash racks with algae buildup, because the screens will be clean. Low levels would be no less than 45 inches submergence of the pumps and at this level there should only be .11 feet of head loss from the screens without any fish buckets. Worst case would be to remove some of the buckets if necessary.
Ray informed the members of the Board that they have removed the ice off the banks at the Shirley Pumping Plant. Donnes Inc. will be here within the next week to begin construction at the Shirley site.
Mr. Gary Bunke, Attorney at Law, submitted for the Board’s review a letter to be submitted to Intralox. The members of the Board and Mr. Bunke discussed at length what the letter should contain. The Board wants to convey to Intralox that they have done everything within their power over the last year and a half to accommodate the increased weight of the fish screens. The members of the District No. 2 Board would like to open the lines of communication between Intralox and themselves concerning the issue of the discrepancy of the weight of the screens and what the District was led to believe they would have weighed upon delivery.
Ray spoke with Lenny Duberstein of the Bureau of Reclamation and he stated that he would be in support of District No. 2 if possible in dealing with permitting for the Terry Pumping Plant excavation project. The plant is currently land locked due to silt build up caused by 2011 high water and flooding. Ray will meet with the Prairie County Conservation District and the Corp of Engineers on Monday to discuss the method of excavation of the Terry Pumping Plant. Mr. Rick Herman has designed a proposal of excavation to submit to the Corp of Engineers on Monday. Ray passed photos of the Terry Pumping Plant and explained to the Board what they will submit to the Corp of Engineer.
Ray stated that the crew has been building a screen for the Browning pump. They have also installed a different trash rack at the Fallon Relift. The crew has been burning ditch at the Terry unit when weather permits. The State Highway Department is installing a new culvert on the canal and the District will provide an excavator and an operator.
The members of the Board discussed creating the By-Laws for sub divisions and how and when to move forward with the issue.
The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
MARCH 14, 2012
The Eleventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the fourteenth day of March, 2012 at 1:30 p.m.
There were present and participating at the meeting:
Barry Rakes
Lance Kalfell
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary;
Pat Davis, Treasurer; Dave Schwarz, Prairie Pump & Machine; and Gary Bunke, Attorney-at-Law.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the February 08, 2012 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for March. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $64,798.16, to cover payroll and invoices were signed. March 15th estimated payroll: $7,674.53; March estimated invoices: $49,449.10; March 31st estimated payroll: $7,674.53. Authorizations were also signed to transfer $58,994.23 from District No. 2 Cash O & M into System Rehab. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $356,669.00 with Prairie County Pool at Stockman Bank. Pat informed the Board that the annual audit was set for April 30th. On a motion made by Lance Kalfell and seconded by Sackman the treasurer’s report was approved.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray received information from the Bureau of Reclamation engineers and they determined that at low flows there should be less head loss from the fish screens than from the trash racks with algae buildup, because the screens will be clean. Low levels would be no less than 45 inches submergence of the pumps and at this level there should only be .11 feet of head loss from the screens without any fish buckets. Worst case would be to remove some of the buckets if necessary.
Ray informed the members of the Board that they have removed the ice off the banks at the Shirley Pumping Plant. Donnes Inc. will be here within the next week to begin construction at the Shirley site.
Mr. Gary Bunke, Attorney at Law, submitted for the Board’s review a letter to be submitted to Intralox. The members of the Board and Mr. Bunke discussed at length what the letter should contain. The Board wants to convey to Intralox that they have done everything within their power over the last year and a half to accommodate the increased weight of the fish screens. The members of the District No. 2 Board would like to open the lines of communication between Intralox and themselves concerning the issue of the discrepancy of the weight of the screens and what the District was led to believe they would have weighed upon delivery.
Ray spoke with Lenny Duberstein of the Bureau of Reclamation and he stated that he would be in support of District No. 2 if possible in dealing with permitting for the Terry Pumping Plant excavation project. The plant is currently land locked due to silt build up caused by 2011 high water and flooding. Ray will meet with the Prairie County Conservation District and the Corp of Engineers on Monday to discuss the method of excavation of the Terry Pumping Plant. Mr. Rick Herman has designed a proposal of excavation to submit to the Corp of Engineers on Monday. Ray passed photos of the Terry Pumping Plant and explained to the Board what they will submit to the Corp of Engineer.
Ray stated that the crew has been building a screen for the Browning pump. They have also installed a different trash rack at the Fallon Relift. The crew has been burning ditch at the Terry unit when weather permits. The State Highway Department is installing a new culvert on the canal and the District will provide an excavator and an operator.
The members of the Board discussed creating the By-Laws for sub divisions and how and when to move forward with the issue.
The meeting was adjourned on a motion by Scott Sackman, seconded by Lance Kalfell. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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