MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
JANUARY 12, 2012
The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of January, 2012 at 1:30 p.m.
There were present and participating at the meeting:
Barry Rakes
Lance Kalfell
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Allen Gierke.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the December 12, 2011 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $20,532.87, to cover payroll and invoices were signed. January 15th estimated payroll: $4,913.88; January estimated invoices: $9,849.58; January 31st estimated payroll: $5,769.41. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $422,327.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved.
Pat presented to the Board for signature the managers contract for 2012. The contract was signed by all members of the Buffalo Rapids Irrigation District No. 2 Board.
Petition for nomination and oath of candidacy forms were given to Mr. Scott Sackman for the term as commissioner of Terry Division, Buffalo Rapids Irrigation District No. 2.
MANAGER’S REPORT:
Ray and Pat have been corresponding with the Bureau of Reclamation, and Custer County Conservation District concerning the water rights allocated to the Divisions within the District. The original abstract does not include the acres added since the reclassification of land in 2005. Pat and Ray will continue to work with the Bureau of Reclamation on the issue.
The members of the Board discussed the need for by-laws that need to be adopted concerning sub-divisions of land within the District. The District No. 2 Board felt that it would be proactive to establish by-laws concerning multi parcel sub-divisions in case of occurrence.
Shirley Fish Screen Project:
Ray Strasheim and Barry Rakes spoke with Eric Doern of Intralox concerning the Shirley fish screens. They discussed the discrepancies in the weight of the screens that has caused so many unforeseen problems with the project. The members of the Board talked over options that they will pursue concerning the completion and financials of the Shirley Fish Screen Project. The District No. 2 commissioners agreed to contact an attorney concerning the issues with Intralox. On a motion made by Scott Sackman and seconded by Lance Kalfell is was
RESOLVED,
That Raymond Strasheim and Barry Rakes will obtain legal counsel for Buffalo Rapids Irrigation District No. 2.
All in favor. Motion carried.
Ray is waiting for the bids to come in for the completion of the rip rap installation and repair of the wing wall at the Shirley pumping plant. Pat informed the Board that all permitting has been obtained for both projects.
Ray informed the members of the Board that he spoke with Scott Aspenlieder from WWC Engineering. Scott informed Ray that it would not be advisable to try and obtain Water Smart funding for the Terry Discharge Line Phase II project. He stated that the funding would be extremely hard to obtain for our District. He informed Ray that he would have more information available on the Phase II project soon.
Ray stated that Prairie Pump & Machine is almost done with the damaged Fallon River pump. Hellman Insurance has been contacted concerning a claim that will be submitted for the repairs. Allen Gierke will be contacting L&J Machine to take motors to Billings to be worked on.
Bill Tusler received quotes from RDO Equipment for repairs to the 120 excavator. Repairs will be done later in the year. Windshields have been replaced in three District No. 2 vehicles that were in need. Bill has also been servicing all District No. 2 vehicles and equipment.
Barry Rakes shared with the members of the Board that he has spoken with Tongue River Electric Cooperative concerning the removal of a power line located in his field. Barry stated that the proposed new location of the power line may impede on Buffalo Rapids District No. 2 right of way. The issue will be looked into further if necessary.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
JANUARY 12, 2012
The Ninth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of January, 2012 at 1:30 p.m.
There were present and participating at the meeting:
Barry Rakes
Lance Kalfell
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Allen Gierke.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the December 12, 2011 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $20,532.87, to cover payroll and invoices were signed. January 15th estimated payroll: $4,913.88; January estimated invoices: $9,849.58; January 31st estimated payroll: $5,769.41. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $422,327.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved.
Pat presented to the Board for signature the managers contract for 2012. The contract was signed by all members of the Buffalo Rapids Irrigation District No. 2 Board.
Petition for nomination and oath of candidacy forms were given to Mr. Scott Sackman for the term as commissioner of Terry Division, Buffalo Rapids Irrigation District No. 2.
MANAGER’S REPORT:
Ray and Pat have been corresponding with the Bureau of Reclamation, and Custer County Conservation District concerning the water rights allocated to the Divisions within the District. The original abstract does not include the acres added since the reclassification of land in 2005. Pat and Ray will continue to work with the Bureau of Reclamation on the issue.
The members of the Board discussed the need for by-laws that need to be adopted concerning sub-divisions of land within the District. The District No. 2 Board felt that it would be proactive to establish by-laws concerning multi parcel sub-divisions in case of occurrence.
Shirley Fish Screen Project:
Ray Strasheim and Barry Rakes spoke with Eric Doern of Intralox concerning the Shirley fish screens. They discussed the discrepancies in the weight of the screens that has caused so many unforeseen problems with the project. The members of the Board talked over options that they will pursue concerning the completion and financials of the Shirley Fish Screen Project. The District No. 2 commissioners agreed to contact an attorney concerning the issues with Intralox. On a motion made by Scott Sackman and seconded by Lance Kalfell is was
RESOLVED,
That Raymond Strasheim and Barry Rakes will obtain legal counsel for Buffalo Rapids Irrigation District No. 2.
All in favor. Motion carried.
Ray is waiting for the bids to come in for the completion of the rip rap installation and repair of the wing wall at the Shirley pumping plant. Pat informed the Board that all permitting has been obtained for both projects.
Ray informed the members of the Board that he spoke with Scott Aspenlieder from WWC Engineering. Scott informed Ray that it would not be advisable to try and obtain Water Smart funding for the Terry Discharge Line Phase II project. He stated that the funding would be extremely hard to obtain for our District. He informed Ray that he would have more information available on the Phase II project soon.
Ray stated that Prairie Pump & Machine is almost done with the damaged Fallon River pump. Hellman Insurance has been contacted concerning a claim that will be submitted for the repairs. Allen Gierke will be contacting L&J Machine to take motors to Billings to be worked on.
Bill Tusler received quotes from RDO Equipment for repairs to the 120 excavator. Repairs will be done later in the year. Windshields have been replaced in three District No. 2 vehicles that were in need. Bill has also been servicing all District No. 2 vehicles and equipment.
Barry Rakes shared with the members of the Board that he has spoken with Tongue River Electric Cooperative concerning the removal of a power line located in his field. Barry stated that the proposed new location of the power line may impede on Buffalo Rapids District No. 2 right of way. The issue will be looked into further if necessary.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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