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December 12, 2011 District No. 2 Meeting Minutes

MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana

DECEMBER 12, 2011

The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of December, 2011 at 1:30 p.m.

There were present and participating at the meeting:

Barry Rakes
Lance Kalfell
Scott Sackman

Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Allen Gierke.

President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.

Thereupon, President Barry Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.

The Minutes from the November 09, 2011 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Lance Kalfell.
All in Favor. Motion Carried

FINANCIAL REPORT:

Pat Davis presented current budget figures which included payroll and expenditures for December. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $40,000.88, to cover payroll and invoices were signed. December 15th estimated payroll: $13,356.34; December estimated invoices: $15,405.75; December 31st estimated payroll: $11,238.79. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $350,075.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman and seconded by Lance Kalfell the treasurer’s report was approved.

A 2012 budget was presented to the Board for approval. After much discussion and some revisions the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Lance Kalfell and seconded by Scott Sackman it was


RESOLVED, that the 2012 Budget be approved.

All in Favor. Motion carried.

MANAGER’S REPORT:

Ray informed the Board of commissioners that the Terry pumping plant had large amounts of silt and rock deposited in the channel in front of the plant. The debris is preventing the river from flowing down the entire channel. Allen Gierke and Bill Tusler rode four-wheelers out to the river and took photographs of the channel leading into the plant. The photos were passed for the Board’s review. Permits are being pursued with the assistance from Prairie County Conservation District to clear the channel.

Ray spoke with Rita Fraser and Mark Beatty from the Bureau of Reclamation concerning Buffalo Rapids Irrigation District No. 2 water rights. He asked for information concerning the ability of the District to increase the allotment of water per acre. He also asked if it was beneficial for water conservation and the funding received for water conservation, to increase the allotment of water per acre. He was informed that the allotment per acre for water adjudication pertains to past history use only. Ray will continue to look into the issue further.

Ray informed the Board that the NRCS wrote and informed the office that they will only fund the upstream side of the Shirley pumping plant due to the uncertainty of the downstream side of the project, and the possibility of a crane pad. The contract for the project will be mailed possibly as soon as next week. All permit applications have been filed with all appropriate entities for construction to begin as soon as possible.

Shirley Fish Screen Project:
Ray received the new design for the repair of the wing wall from the Bureau of Reclamation. Ray passed the new design for the Board’s review. The permit applications have been filed to all the appropriate entities. Ray emailed Intralox and explained the circumstances surrounding the final payment of the fish screens. In the response from Intralox it was noted that they would be willing to help out in any way possible.

Ray informed the members of the Board that he visited with Scott Aspenlieder from WWC Engineering at the Terry office concerning the Terry discharge line planning grant. Mr. Aspenlieder and an associate toured the Terry pumping plant and reviewed the documents of Terry Discharge Line Phase 2 proposal. Ray asked Mr. Aspenlieder if he would look into combining the Terry Fish Screen project and the Terry discharge line project into one proposal and apply for Water Smart funding.

Bruce Lantis and Dan Wolf have been working on the columns and lube tubes in the shop. They have about half of the columns done and painted most of the lube tubes with a neutralizing agent and paint. Ray expects them to be completed before the 25th of December. Bill Tusler is done cleaning at Fallon and Terry for this year. Allen Gierke is currently on vacation until early spring unless needed.

Allen Gierke received a one quote for the Fallon Relift motor and will contact L&J Machine for another quote. Prairie Pump & Machine is working on pumps. A claim will be submitted for the Fallon River #1 pump that was damaged upon start up due to heavy amounts of silt. Ray and Pat have been working with Hellman Insurance on the issue.

On a motion made by Lance Kalfell and seconded by Scott Sackman is was

RESOLVED,

To renew the Manager’s contract for a one year term for Mr. Raymond Strasheim with an increase in salary of ten percent.

All in favor. Motion carried.

The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried

ATTESTED:

________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President

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