MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
OCTOBER 12, 2011
The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of October, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the September 14, 2011 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $28,689.12, to cover payroll and invoices were signed. October 15th estimated payroll: $7,056.66; October estimated invoices: $11,674.31; October 31st estimated payroll: $9,958.15. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $229,592.00 with Prairie County Pool at Stockman Bank. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved.
Pat spoke with the Board about the 2011 water overage incurred for the season. The Board reviewed the producers listed. Pat informed them she would invoice for overage the following day.
Pat informed the members of the Board for budgeting purposes that John McAulay is currently delinquent in Buffalo Rapids Irrigation District No. 2 assessments for the last two full years in the amount of $24,275.00, not including penalties and interest.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray informed the members of the Board that the participation with the N.R.C.S. Emergency Watershed Protection Program has been reinstated for the installation of rip rap at the Shirley Pumping Plant. Engineers and local N.R.C.S. officials traveled to the Shirley Pumping Plant and estimated the unofficial cost of the installation of rip rap at the site. Within the program there will be a 75%-25% cost share, with District No. 2 equipment and labor constituting the required 25% cost share. Ray stated that he is still waiting for the Bureau of Reclamation to contact him to set up a meeting concerning the repairs on the wing wall for the Fish Screen Project. All progress is at a stand-still until the engineering is completed by the Bureau of Reclamation. Ray handed for the Boards review pictures of all pumping plants. He stated that Shirley and Fallon are in need of rip rap repair, but the Terry Plant did not necessarily need any repairs.
Ray advised the District No. 2 Board that he had received notice that all F.E.M.A. funds are frozen until further notice. Buffalo Rapids Irrigation District No. 2 has not received any funds to date.
Ray met with Greg Roberts of Diamond Ring Ranch concerning a syphon on his land that is in need of replacement. He had concerns whether it was the responsibility of District No. 2, or the land owners to repair the syphon. Ray handed pictures to the Board of the syphon and culvert that needs replaced. Ray informed Mr. Roberts that it is not the District’s responsibility to perform repairs past the measuring device. Any materials past the measuring device are the responsibility of the land owner. Ray and Greg Roberts discussed possible solutions that he could do to replace the syphon and culvert. Mr. Roberts asked if Buffalo Rapids Irrigation District No. 2 could clean the Miles Creek drain. Ray informed him that it would be done as soon as possible, and passed for the Board’s inspection pictures of the drain’s condition.
Ray spoke with the Board about a claim that was put into Hellman Insurance for repairs to the Browning Pump in Fallon. Invoices from Mangen Electric were faxed into MaCO insurance company for a decision on the claim. The office has not heard of any decision to date.
Ray informed the members of the Board that Billy Tusler has serviced all heavy equipment. Billy has been cleaning the canal in Terry, in the area of Singelton’s land. Ray passed for the Board to review pictures of the canal in Terry and Fallon that are in need of cleaning. The Ditch Riders have been pumping out pipelines where accessible. Some pipelines will have to wait until the end of the beet harvest.
Ray informed everyone that they will start to pull pumps possibly next week. They will pull one pump in Shirley, two in Fallon, and one Fallon Relift, and possibly one in Terry. They plan on sending off one motor from the Fallon Relift. Ray spoke to the Board about setting up a regular maintenance schedule for the motors.
The Board and Ray Strasheim discussed the amount of land surrounding the Terry pumping plant that is owned by the District. There is concern about the dumping of concrete at the Terry Plant by the public. It was decided to put an announcement in the Terry Tribune to deter any more dumping of materials at the plant. It was also discussed by the Board to look into buying a small piece of land at the Terry Plant from the current owner.
The union negotiating committee will meet with the full time employees of the District to discuss the wages for 2012, on October 26, 2011.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
OCTOBER 12, 2011
The Sixth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the twelfth day of October, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
Vice President Scott Sackman called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, Vice President Scott Sackman announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the September 14, 2011 Board Meeting were approved without corrections and, or additions, by Lance Kalfell seconded by Scott Sackman.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for October. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $28,689.12, to cover payroll and invoices were signed. October 15th estimated payroll: $7,056.66; October estimated invoices: $11,674.31; October 31st estimated payroll: $9,958.15. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $229,592.00 with Prairie County Pool at Stockman Bank. On a motion made by Lance Kalfell and seconded by Scott Sackman the treasurer’s report was approved.
Pat spoke with the Board about the 2011 water overage incurred for the season. The Board reviewed the producers listed. Pat informed them she would invoice for overage the following day.
Pat informed the members of the Board for budgeting purposes that John McAulay is currently delinquent in Buffalo Rapids Irrigation District No. 2 assessments for the last two full years in the amount of $24,275.00, not including penalties and interest.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray informed the members of the Board that the participation with the N.R.C.S. Emergency Watershed Protection Program has been reinstated for the installation of rip rap at the Shirley Pumping Plant. Engineers and local N.R.C.S. officials traveled to the Shirley Pumping Plant and estimated the unofficial cost of the installation of rip rap at the site. Within the program there will be a 75%-25% cost share, with District No. 2 equipment and labor constituting the required 25% cost share. Ray stated that he is still waiting for the Bureau of Reclamation to contact him to set up a meeting concerning the repairs on the wing wall for the Fish Screen Project. All progress is at a stand-still until the engineering is completed by the Bureau of Reclamation. Ray handed for the Boards review pictures of all pumping plants. He stated that Shirley and Fallon are in need of rip rap repair, but the Terry Plant did not necessarily need any repairs.
Ray advised the District No. 2 Board that he had received notice that all F.E.M.A. funds are frozen until further notice. Buffalo Rapids Irrigation District No. 2 has not received any funds to date.
Ray met with Greg Roberts of Diamond Ring Ranch concerning a syphon on his land that is in need of replacement. He had concerns whether it was the responsibility of District No. 2, or the land owners to repair the syphon. Ray handed pictures to the Board of the syphon and culvert that needs replaced. Ray informed Mr. Roberts that it is not the District’s responsibility to perform repairs past the measuring device. Any materials past the measuring device are the responsibility of the land owner. Ray and Greg Roberts discussed possible solutions that he could do to replace the syphon and culvert. Mr. Roberts asked if Buffalo Rapids Irrigation District No. 2 could clean the Miles Creek drain. Ray informed him that it would be done as soon as possible, and passed for the Board’s inspection pictures of the drain’s condition.
Ray spoke with the Board about a claim that was put into Hellman Insurance for repairs to the Browning Pump in Fallon. Invoices from Mangen Electric were faxed into MaCO insurance company for a decision on the claim. The office has not heard of any decision to date.
Ray informed the members of the Board that Billy Tusler has serviced all heavy equipment. Billy has been cleaning the canal in Terry, in the area of Singelton’s land. Ray passed for the Board to review pictures of the canal in Terry and Fallon that are in need of cleaning. The Ditch Riders have been pumping out pipelines where accessible. Some pipelines will have to wait until the end of the beet harvest.
Ray informed everyone that they will start to pull pumps possibly next week. They will pull one pump in Shirley, two in Fallon, and one Fallon Relift, and possibly one in Terry. They plan on sending off one motor from the Fallon Relift. Ray spoke to the Board about setting up a regular maintenance schedule for the motors.
The Board and Ray Strasheim discussed the amount of land surrounding the Terry pumping plant that is owned by the District. There is concern about the dumping of concrete at the Terry Plant by the public. It was decided to put an announcement in the Terry Tribune to deter any more dumping of materials at the plant. It was also discussed by the Board to look into buying a small piece of land at the Terry Plant from the current owner.
The union negotiating committee will meet with the full time employees of the District to discuss the wages for 2012, on October 26, 2011.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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