MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
AUGUST 10, 2011
The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of August 10, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the July 13, 2011 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for August. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $38,952.51, to cover payroll and invoices were signed. August 15th estimated payroll: $7,670.55; August estimated invoices: $22,997.52; August 31st estimated payroll: $8,284.44. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $289,194.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved.
MANAGER’S REPORT:
Ray Strasheim spoke with the Board about a grant proposal that has been approved by the Department of Natural Resources, submitted by Mr. Scott Aspenlieder, of WWC Engineering, for an engineering of the Terry discharge lines. The grant has been approved for ten thousand dollars with a contribution from the District of five thousand dollars. There will be a cap of fifteen thousand for the engineering of the grant. The members of the Board discussed at length whether to approve the continuation of the grant. It was decided and approved on a motion made by Scott Sackman and seconded by Barry Rakes to move forward with the engineering portion of the Terry discharge lines and to accept the ten thousand dollar grant from the Department of Natural Resources. All in Favor.
Ray informed the Board about his time working with F.E.M.A. over the last month. Ray attended two separate meetings with the project specialist and the mitigation specialists. Buffalo Rapids Irrigation District No. 2 can complete any portion of the project proposal that they choose through F.E.M.A. Ray is also going to work with the N.R.C.S. office to help complete the repairs and the engineering on the Shirley Pumping Plant. District No. 2 has completed the cleaning of the drain at Dead Horse Creek. Ray also stated that Western Area Power Administration will not be moving the substation at the Shirley Pumping Plant this year. Ray will also be in contact with the Custer County Conservation District concerning any excavation at the Shirley Pumping Plant.
Shirley Fish Screen Project:
Ray stated that he took part in a conference call with representatives from the Bureau of Reclamation, the Department of Natural Resources and the Natural Resource and Conservation District. They discussed the progress of the Shirley Fish Screen Project and possible solutions to the lifting of the screens.
Pat informed the Board that the final report and all certifications have been submitted to the Department of Natural Resources and are awaiting final payment on the grant.
Ray stated to all members present that there is moss in the canal at Fallon and Shirley Divisions. He informed them that it was beginning to be a problem for the ditch riders and the producers. Ray and the ditch riders are looking into using copper sulfate in the canal to alleviate the problem. Ray will make some phone calls to collect more information.
Ray informed the Board that the culvert and drain has been cleaned by Clark Cameron’s.
Ray and Pat have spoken with Becky Convery, Prairie County Attorney, and recommend that she be hired to represent Buffalo Rapids Irrigation District No. 2 as acting attorney for the District. On a motion made by Scott Sackman and seconded by Barry Rakes it was approved to hire Becky Convery as attorney for Buffalo Rapids Irrigation District No. 2.
All in Favor
Motion Carried
BE IT RESOLVED,
Ms. Becky Convery will be held on retainer as acting attorney for Buffalo Rapids Irrigation District No. 2
The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
AUGUST 10, 2011
The Fourth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of August 10, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the July 13, 2011 Board Meeting were approved without corrections and, or additions, by Scott Sackman seconded by Barry Rakes.
All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for August. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $38,952.51, to cover payroll and invoices were signed. August 15th estimated payroll: $7,670.55; August estimated invoices: $22,997.52; August 31st estimated payroll: $8,284.44. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances in the amount of $289,194.00 with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman and seconded by Barry Rakes the treasurer’s report was approved.
MANAGER’S REPORT:
Ray Strasheim spoke with the Board about a grant proposal that has been approved by the Department of Natural Resources, submitted by Mr. Scott Aspenlieder, of WWC Engineering, for an engineering of the Terry discharge lines. The grant has been approved for ten thousand dollars with a contribution from the District of five thousand dollars. There will be a cap of fifteen thousand for the engineering of the grant. The members of the Board discussed at length whether to approve the continuation of the grant. It was decided and approved on a motion made by Scott Sackman and seconded by Barry Rakes to move forward with the engineering portion of the Terry discharge lines and to accept the ten thousand dollar grant from the Department of Natural Resources. All in Favor.
Ray informed the Board about his time working with F.E.M.A. over the last month. Ray attended two separate meetings with the project specialist and the mitigation specialists. Buffalo Rapids Irrigation District No. 2 can complete any portion of the project proposal that they choose through F.E.M.A. Ray is also going to work with the N.R.C.S. office to help complete the repairs and the engineering on the Shirley Pumping Plant. District No. 2 has completed the cleaning of the drain at Dead Horse Creek. Ray also stated that Western Area Power Administration will not be moving the substation at the Shirley Pumping Plant this year. Ray will also be in contact with the Custer County Conservation District concerning any excavation at the Shirley Pumping Plant.
Shirley Fish Screen Project:
Ray stated that he took part in a conference call with representatives from the Bureau of Reclamation, the Department of Natural Resources and the Natural Resource and Conservation District. They discussed the progress of the Shirley Fish Screen Project and possible solutions to the lifting of the screens.
Pat informed the Board that the final report and all certifications have been submitted to the Department of Natural Resources and are awaiting final payment on the grant.
Ray stated to all members present that there is moss in the canal at Fallon and Shirley Divisions. He informed them that it was beginning to be a problem for the ditch riders and the producers. Ray and the ditch riders are looking into using copper sulfate in the canal to alleviate the problem. Ray will make some phone calls to collect more information.
Ray informed the Board that the culvert and drain has been cleaned by Clark Cameron’s.
Ray and Pat have spoken with Becky Convery, Prairie County Attorney, and recommend that she be hired to represent Buffalo Rapids Irrigation District No. 2 as acting attorney for the District. On a motion made by Scott Sackman and seconded by Barry Rakes it was approved to hire Becky Convery as attorney for Buffalo Rapids Irrigation District No. 2.
All in Favor
Motion Carried
BE IT RESOLVED,
Ms. Becky Convery will be held on retainer as acting attorney for Buffalo Rapids Irrigation District No. 2
The meeting was adjourned on a motion by Scott Sackman, seconded by Barry Rakes. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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