MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
April 13, 2011
The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of April, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the March 09, 2011 Board Meeting were approved with additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for April. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $79,417.07, to cover payroll and invoices were signed. A transfer authorization form was signed to transfer $19,273.58 into District No. 2 fund account from Equipment Reserve for the purchase of a 200LC John Deere excavator. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman, and seconded by Lance Kalfell the treasurer’s report was approved.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray stated that the filter for the spray wash system was delivered along with the pump. The quarter report for the Grant had been submitted at the end of March along with a request for reimbursement for expenses for the amount of 27,539.00 to D.N.R.C. The ice is almost completely melted at the Shirley pumping plant but the ground is still too boggy to get a piece of heavy equipment in to do any work. Ray and the Board spoke at length of the damage to the upriver wing wall that was sustained from the ice jams this spring. Ray informed the Board that he and Pat had emailed pictures to all entities involved of the damage. Ray stated that he had not received a response from the Bureau of Reclamation as of yet. Mr. George Jordan of U.S. Fish and Wildlife had contacted Ray and stopped to discuss possible funding for the damage and subsequent repairs needed for the Shirley Fish Screen Project. Mr. Jordan stated that an engineer would more than likely have to design the repairs. Ray also stated that Mangen’s Electric will start work in a couple of weeks approximately.
Excavators:
Ray brought to the Board a finance proposal from RDO Equipment for the 200LC Excavator in Bismarck, ND. Ray also stated that he is discussing financial funding with Stockman Bank, Terry branch, and disclosed to the Board the terms of that funding. After much discussion and on a motion made by Lance Kalfell and seconded by Scott Sackman it was
RESOLVED, To authorize Ray Strasheim, and Barry Rakes to acquire funding through Stockman Bank, and sign contracts for the acquisition of the John Deere 200LC Excavator. It was also resolved to accept the resolution for Stockman Bank loan.
All in Favor. Motions carried.
Ray brought to the Board’s attention that he would like to sell the old John Deere 120 excavator. After much discussion the Board decided to speak with Dale Hubber about putting the excavator out on bids, and that they would be asking at least ten thousand for the excavator or District No. 2 would keep it for use on the District.
Pumps:
Ray spoke with the Board that Allen Gierke wants to put pumps in next week. It has been discussed with Prairie Pump and Machine that Strad Benjamin may be able to help along with another additional hired employee.
Allen Gierke and Ben Benjamin have been repairing the Shirley discharge lines. They have also had also cleaned up the pumping plants due to a high water level at the plants because of the ice jams on the Yellowstone River.
Ray told the members of the Board that Mr. Bruce Lantis will be back in the spring as a part time temporary employee. Helmut Hintz will return for a short time to help Allen Gierke get acquainted with the Terry canal, and to help reinstall the solar panels for the canal automation system.
Ray informed the Board that the trailer was finished and the dove tail has been attached.
The members discussed with Ray that they should pay Mr. Clinton Rakes fifteen dollars an hour for his welding services, considering that he carries his own insurance. Everyone on the Board agreed.
Ray informed the Board that he had brought from home cylinders and valves that the District needed. Ray asked that the District reimburse him three hundred dollars for the materials. The Board agreed that it was a more than fair amount.
Ray spoke with the Board that he had received interest in the pipe that was available for sale by the District. He is trying to negotiate a price for the material.
Ray informed the members of the Board that he received notice that A.W.E.P. did not get funded for the year.
After discussion of the members of the District No. 2 Board it was decided to table the Agenda items of the Buffalo Rapids By-Laws, Buffalo Rapids Policy & Procedure, and Buffalo Rapids Hand Book, until further review.
It was discussed and decided by the Board that Ray Strasheim will contact District No. 2’s attorney concerning the outstanding amount due to District No. 2 for P.E.R.S. contributions made on behalf of a former employee.
Ray Strasheim brought to the Board’s attention that he had received a letter from the Bureau of Reclamation concerning discharge on the Project and that there may be new directives concerning these issues. The Board discussed with Ray whether they should contact the City Council about the possible new directives.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
April 13, 2011
The Twelfth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of April, 2011 at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the March 09, 2011 Board Meeting were approved with additions, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for April. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $79,417.07, to cover payroll and invoices were signed. A transfer authorization form was signed to transfer $19,273.58 into District No. 2 fund account from Equipment Reserve for the purchase of a 200LC John Deere excavator. Investment transfer was also signed to invest the remaining monthly District No. 2 cash balances with Prairie County Pool at Stockman Bank. On a motion made by Scott Sackman, and seconded by Lance Kalfell the treasurer’s report was approved.
MANAGER’S REPORT:
Shirley Fish Screen Project:
Ray stated that the filter for the spray wash system was delivered along with the pump. The quarter report for the Grant had been submitted at the end of March along with a request for reimbursement for expenses for the amount of 27,539.00 to D.N.R.C. The ice is almost completely melted at the Shirley pumping plant but the ground is still too boggy to get a piece of heavy equipment in to do any work. Ray and the Board spoke at length of the damage to the upriver wing wall that was sustained from the ice jams this spring. Ray informed the Board that he and Pat had emailed pictures to all entities involved of the damage. Ray stated that he had not received a response from the Bureau of Reclamation as of yet. Mr. George Jordan of U.S. Fish and Wildlife had contacted Ray and stopped to discuss possible funding for the damage and subsequent repairs needed for the Shirley Fish Screen Project. Mr. Jordan stated that an engineer would more than likely have to design the repairs. Ray also stated that Mangen’s Electric will start work in a couple of weeks approximately.
Excavators:
Ray brought to the Board a finance proposal from RDO Equipment for the 200LC Excavator in Bismarck, ND. Ray also stated that he is discussing financial funding with Stockman Bank, Terry branch, and disclosed to the Board the terms of that funding. After much discussion and on a motion made by Lance Kalfell and seconded by Scott Sackman it was
RESOLVED, To authorize Ray Strasheim, and Barry Rakes to acquire funding through Stockman Bank, and sign contracts for the acquisition of the John Deere 200LC Excavator. It was also resolved to accept the resolution for Stockman Bank loan.
All in Favor. Motions carried.
Ray brought to the Board’s attention that he would like to sell the old John Deere 120 excavator. After much discussion the Board decided to speak with Dale Hubber about putting the excavator out on bids, and that they would be asking at least ten thousand for the excavator or District No. 2 would keep it for use on the District.
Pumps:
Ray spoke with the Board that Allen Gierke wants to put pumps in next week. It has been discussed with Prairie Pump and Machine that Strad Benjamin may be able to help along with another additional hired employee.
Allen Gierke and Ben Benjamin have been repairing the Shirley discharge lines. They have also had also cleaned up the pumping plants due to a high water level at the plants because of the ice jams on the Yellowstone River.
Ray told the members of the Board that Mr. Bruce Lantis will be back in the spring as a part time temporary employee. Helmut Hintz will return for a short time to help Allen Gierke get acquainted with the Terry canal, and to help reinstall the solar panels for the canal automation system.
Ray informed the Board that the trailer was finished and the dove tail has been attached.
The members discussed with Ray that they should pay Mr. Clinton Rakes fifteen dollars an hour for his welding services, considering that he carries his own insurance. Everyone on the Board agreed.
Ray informed the Board that he had brought from home cylinders and valves that the District needed. Ray asked that the District reimburse him three hundred dollars for the materials. The Board agreed that it was a more than fair amount.
Ray spoke with the Board that he had received interest in the pipe that was available for sale by the District. He is trying to negotiate a price for the material.
Ray informed the members of the Board that he received notice that A.W.E.P. did not get funded for the year.
After discussion of the members of the District No. 2 Board it was decided to table the Agenda items of the Buffalo Rapids By-Laws, Buffalo Rapids Policy & Procedure, and Buffalo Rapids Hand Book, until further review.
It was discussed and decided by the Board that Ray Strasheim will contact District No. 2’s attorney concerning the outstanding amount due to District No. 2 for P.E.R.S. contributions made on behalf of a former employee.
Ray Strasheim brought to the Board’s attention that he had received a letter from the Bureau of Reclamation concerning discharge on the Project and that there may be new directives concerning these issues. The Board discussed with Ray whether they should contact the City Council about the possible new directives.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Comments