MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
February 09, 2011
The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of February, 2011 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Dale Hellman, Hellman Insurance.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the January 12, 2010 Board Meeting were approved without corrections, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $32,912.24, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances. On a motion made by Lance Kalfell, and seconded by Scott Sackman it was
It was decided that the manager of Buffalo Rapids Irrigation District No. 2 will receive a monthly salary of $1,600.00, in which the manager declined all benefits, vacation leave, and sick leave accrual. A contract for the manager will be resolved by next scheduled board meeting.
Pat informed the Board that Health Insurance premium rates increased by 9.7% for the upcoming year. A conference call was attended by employees of District No. 2 and the Board from Associated Employers Group Benefit Plan & Trust.
Pat presented to the Board a managers contract for Raymond Strasheim. She explained a few changes that needed to be made concerning Sick and Vacation leave, and other items that Mr. Strasheim wanted omitted from the contract. On a motion made by Scott Sackman, and seconded by Lance Kalfell it was
RESOLVED, that the Managers contract be accepted and signed for a one year term for Mr. Raymond Strasheim.
All in Favor. Motions carried.
Ray Strasheim, Pat Davis, Bill Fleckenstein, Larry Heimbuch, Mike Carlson, and Don Buxbaum meet and finalized the itemization of the split between District No. 1 and District No. 2. Ray Strasheim presented to the Board of District No. 2 a worksheet detailing the amounts of inventory for both District No. 1 and District No. 2 along with any reimbursements or expenditures to be split among the Districts. The Board discussed the need of a financial record of the transaction and an exchange of checks from each District. On a motion made by Lance Kalfell and seconded by Scott Sackman it was
RESOLVED, that Buffalo Rapids Irrigation District No. 2 will make a check payable to Buffalo Rapids Irrigation District No. 1 for the amount of $77,657.58. Funds will be withdrawn from System Rehab Reserve account for the expenditure.
All in Favor. Motions carried.
The Board also discussed that the funds received from Buffalo Rapids Irrigation District No. 1 be deposited into System Rehab Reserve account when received. The amount of the reimbursement will be $56,600.51 payable to District No. 2. The total cost to Buffalo Rapids Irrigation District No. 2 for the split from District No. 1 will be $21,057.07.
Mr. Dale Hellman, of Hellman Insurance, was present to review with District No. 2 Board the property and liability policy with MACO insurance.
Scott Sackman made a motion, seconded by Lance Kalfell, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray informed the Board that Bill Tusler has been working on the dump truck. The steel has been delivered to start working on the beaver tail on the trailer, and the Shirley Fish Screen Project. Ray has also received quotes for many items that will need to be purchased for the Shirley Fish Screen Project.
Ray Strasheim stated to the Board that the AWEP proposal has been completed and submitted awaiting approval.
Ray discussed with the Board the excavator in Bismarck is available for inspection when the weather permits.
Mr. Strasheim and the Board discussed at length an alternative heating system for one of the shops. It was decided that the purchase of a gas heater would be more cost efficient to the District. Ray presented quotes for a new heater, and decided to work with Netzer Hardware on the issue.
Ray presented to the Board a new set of By-Laws for Buffalo Rapids Irrigation District No. 2. The members of the Board will review before the next scheduled Board Meeting.
Ray brought to the Board’s attention that he had been contacted about the drag line that is still owned jointly by both Districts. The Board decided that District No. 1 can assume ownership of the dragline.
The members of the Board of Buffalo Rapids Irrigation District No. 2 decided to hold the Annual Information Meeting at the American Legion, on February 28, 2011, at 2:00p.m.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
February 09, 2011
The Tenth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the ninth day of February, 2011 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer, Dale Hellman, Hellman Insurance.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the January 12, 2010 Board Meeting were approved without corrections, by Scott Sackman seconded by Lance Kalfell. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for February. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $32,912.24, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances. On a motion made by Lance Kalfell, and seconded by Scott Sackman it was
It was decided that the manager of Buffalo Rapids Irrigation District No. 2 will receive a monthly salary of $1,600.00, in which the manager declined all benefits, vacation leave, and sick leave accrual. A contract for the manager will be resolved by next scheduled board meeting.
Pat informed the Board that Health Insurance premium rates increased by 9.7% for the upcoming year. A conference call was attended by employees of District No. 2 and the Board from Associated Employers Group Benefit Plan & Trust.
Pat presented to the Board a managers contract for Raymond Strasheim. She explained a few changes that needed to be made concerning Sick and Vacation leave, and other items that Mr. Strasheim wanted omitted from the contract. On a motion made by Scott Sackman, and seconded by Lance Kalfell it was
RESOLVED, that the Managers contract be accepted and signed for a one year term for Mr. Raymond Strasheim.
All in Favor. Motions carried.
Ray Strasheim, Pat Davis, Bill Fleckenstein, Larry Heimbuch, Mike Carlson, and Don Buxbaum meet and finalized the itemization of the split between District No. 1 and District No. 2. Ray Strasheim presented to the Board of District No. 2 a worksheet detailing the amounts of inventory for both District No. 1 and District No. 2 along with any reimbursements or expenditures to be split among the Districts. The Board discussed the need of a financial record of the transaction and an exchange of checks from each District. On a motion made by Lance Kalfell and seconded by Scott Sackman it was
RESOLVED, that Buffalo Rapids Irrigation District No. 2 will make a check payable to Buffalo Rapids Irrigation District No. 1 for the amount of $77,657.58. Funds will be withdrawn from System Rehab Reserve account for the expenditure.
All in Favor. Motions carried.
The Board also discussed that the funds received from Buffalo Rapids Irrigation District No. 1 be deposited into System Rehab Reserve account when received. The amount of the reimbursement will be $56,600.51 payable to District No. 2. The total cost to Buffalo Rapids Irrigation District No. 2 for the split from District No. 1 will be $21,057.07.
Mr. Dale Hellman, of Hellman Insurance, was present to review with District No. 2 Board the property and liability policy with MACO insurance.
Scott Sackman made a motion, seconded by Lance Kalfell, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray informed the Board that Bill Tusler has been working on the dump truck. The steel has been delivered to start working on the beaver tail on the trailer, and the Shirley Fish Screen Project. Ray has also received quotes for many items that will need to be purchased for the Shirley Fish Screen Project.
Ray Strasheim stated to the Board that the AWEP proposal has been completed and submitted awaiting approval.
Ray discussed with the Board the excavator in Bismarck is available for inspection when the weather permits.
Mr. Strasheim and the Board discussed at length an alternative heating system for one of the shops. It was decided that the purchase of a gas heater would be more cost efficient to the District. Ray presented quotes for a new heater, and decided to work with Netzer Hardware on the issue.
Ray presented to the Board a new set of By-Laws for Buffalo Rapids Irrigation District No. 2. The members of the Board will review before the next scheduled Board Meeting.
Ray brought to the Board’s attention that he had been contacted about the drag line that is still owned jointly by both Districts. The Board decided that District No. 1 can assume ownership of the dragline.
The members of the Board of Buffalo Rapids Irrigation District No. 2 decided to hold the Annual Information Meeting at the American Legion, on February 28, 2011, at 2:00p.m.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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