MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
December 13, 2010
The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of December, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the November 10, 2010, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $55,429.32, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances.
Pat discussed with the Board the issue of a former employee and a letter received from PERS concerning payments made of delinquent contributions. With what was stated in the letter, and on the advice of Buffalo Rapids attorney, it was decided to forward the information received to Buffalo Rapids Irrigation District No. 1. It was also decided to move forward with the collection of any amount owing to Buffalo Rapids Irrigation District No. 2 from said former employee.
It was decided by the Board that a trailer would be purchased from Mr. Lorin Larsen for the amount of $1,000.00, to be used to store the screens for the Shirley Fish Screen Project.
A 2011 budget was presented to the Board for approval. After much discussion and some revisions the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was
RESOLVED, that the 2011 Budget be approved.
All in Favor. Motions carried.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray Strasheim mentioned to the Board that they had hung tarps in the vehicle shop on the west half of the building to try and conserve heat for the winter months. Ben Benjamin has been using vacation and comp time since November 15. Bill Tusler had moved the 490 excavator to the Buffalo Rapids District No. 2 yard before the cold weather hit. He is doing maintenance work on the truck, researching the purchase of an excavator, and cleaned both coal stokers to be ready for more coal.
Ray informed the Board that Allen Gierke, and Bill Tusler are still using two company vehicles to check the heat in the building daily.
Ray spoke with the Board about Tim Kortum using part of the big shop to work on some of his equipment. He will help Bill Tusler in the shop in lieu of rent. Tim will sign a hold harmless agreement for insurance purposes, and show a certificate of insurance.
Buffalo Rapids Irrigation District No. 2 will purchase a hydraulic unit with a thirteen horse power Honda motor for $1,500.00 from Mr. Jeff Morrison. The project will take this amount off of the invoice that he owes District No. 2. The unit will be used for a hydraulic dove tail on the equipment trailer.
Ray informed the Board of Commissioners that District No. 1 picked up their portion of stainless steel at the machine shop.
Ray Strasheim presented to the Board many different options of purchase for an excavator. After much discussion Lance Kalfell made a motion, seconded by Scott Sackman it was resolved:
Raymond Strasheim, manager, has the approval of the District No. 2 Board of Commissioners to purchase a standard boom excavator in the amount not to exceed $75,000.00, and to continue to look into the purchase of a long boom.
All in Favor. Motion Carried
The Board and Ray discussed the finalization of the split between the Districts. They decided that they will need to pursue District No. 1 to finish.
New Business:
The Board discussed that the president of the Board should receive compensation at a higher rate than other commissioners for the availability to sign checks at the Terry office at least twice a month. On a motion made by Scott Sackman, and seconded by Lance Kalfell it was resolved
The President of the Board, of Buffalo Rapids Irrigation District No. 2, will receive an increase for the meeting attendance rate for the amount not to exceed $75.00 per meeting, plus mileage.
All in Favor. Motion Carried.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
December 13, 2010
The Eighth Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the thirteenth day of December, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the November 10, 2010, by Lance Kalfell seconded by Scott Sackman. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $55,429.32, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances.
Pat discussed with the Board the issue of a former employee and a letter received from PERS concerning payments made of delinquent contributions. With what was stated in the letter, and on the advice of Buffalo Rapids attorney, it was decided to forward the information received to Buffalo Rapids Irrigation District No. 1. It was also decided to move forward with the collection of any amount owing to Buffalo Rapids Irrigation District No. 2 from said former employee.
It was decided by the Board that a trailer would be purchased from Mr. Lorin Larsen for the amount of $1,000.00, to be used to store the screens for the Shirley Fish Screen Project.
A 2011 budget was presented to the Board for approval. After much discussion and some revisions the budget was approved by the Buffalo Rapids Irrigation District No. 2 Board of Commissioner. On a motion made by Scott Sackman and seconded by Lance Kalfell it was
RESOLVED, that the 2011 Budget be approved.
All in Favor. Motions carried.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray Strasheim mentioned to the Board that they had hung tarps in the vehicle shop on the west half of the building to try and conserve heat for the winter months. Ben Benjamin has been using vacation and comp time since November 15. Bill Tusler had moved the 490 excavator to the Buffalo Rapids District No. 2 yard before the cold weather hit. He is doing maintenance work on the truck, researching the purchase of an excavator, and cleaned both coal stokers to be ready for more coal.
Ray informed the Board that Allen Gierke, and Bill Tusler are still using two company vehicles to check the heat in the building daily.
Ray spoke with the Board about Tim Kortum using part of the big shop to work on some of his equipment. He will help Bill Tusler in the shop in lieu of rent. Tim will sign a hold harmless agreement for insurance purposes, and show a certificate of insurance.
Buffalo Rapids Irrigation District No. 2 will purchase a hydraulic unit with a thirteen horse power Honda motor for $1,500.00 from Mr. Jeff Morrison. The project will take this amount off of the invoice that he owes District No. 2. The unit will be used for a hydraulic dove tail on the equipment trailer.
Ray informed the Board of Commissioners that District No. 1 picked up their portion of stainless steel at the machine shop.
Ray Strasheim presented to the Board many different options of purchase for an excavator. After much discussion Lance Kalfell made a motion, seconded by Scott Sackman it was resolved:
Raymond Strasheim, manager, has the approval of the District No. 2 Board of Commissioners to purchase a standard boom excavator in the amount not to exceed $75,000.00, and to continue to look into the purchase of a long boom.
All in Favor. Motion Carried
The Board and Ray discussed the finalization of the split between the Districts. They decided that they will need to pursue District No. 1 to finish.
New Business:
The Board discussed that the president of the Board should receive compensation at a higher rate than other commissioners for the availability to sign checks at the Terry office at least twice a month. On a motion made by Scott Sackman, and seconded by Lance Kalfell it was resolved
The President of the Board, of Buffalo Rapids Irrigation District No. 2, will receive an increase for the meeting attendance rate for the amount not to exceed $75.00 per meeting, plus mileage.
All in Favor. Motion Carried.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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