MINUTES
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
November 10, 2010
The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of November, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the October 13, 2010, and October 21, 2010 meeting were approved by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $34,252.22, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances.
Pat informed the Board of the posting required by Buffalo Rapids Irrigation District No. 2 concerning Social Security Administration and the upcoming vote for the 218 Agreement.
Pat brought to the Board a worksheet of employee Christmas bonuses. On a motion made by Lance Kalfell, and seconded by Barry Rakes it was
RESOLVED: That the Christmas bonuses be distributed to each employee of the agreed upon amount. Motion carried. All in Favor
Pat Davis also brought to the Board for a decision a Buffalo Rapids Irrigation District No. 2 funded Christmas party. After some discussion it was decided to make arrangements for a party to be held paid for by the District at the employees’ choice. A retirement party for Helmut Hintz, and recognition for John Weaver’s and Tim Kortum’s years of service will also be held at that time.
Pat asked for the Board opinion for a 2010 auditor. The Board decided that it would be prudent to have the same auditors that performed the Board of Control split, which was Strom & Associates.
Pat and the Board discussed an issue of a former employee and a required payment of PERS that was due on that employee. Ray Strasheim and Pat Davis will continue to work with the former employee to reconcile any payment that may be forthcoming to the District.
Lance Kalfell made a motion, seconded by Barry Rakes, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray Strasheim mentioned to the Board that Bill Tusler has been cleaning and maintaining the ditch in Shirley Division, and working on the Kalfell turnout. The ditch riders have pumped out all pipelines in their Division. Ben Benjamin has been working on various projects with Bill Tusler, and building meter tubes. Helmut Hintz will be taking vacation until his retirement December 31, 2010. Bill Fleckenstein has also been on vacation, but has been coming in if needed.
Ray and the members of the Board discussed the progress on the Kalfell project.
Ray and the District No. 2 Board discussed the Shirley Fish Screen Project. Barry Rakes and Ray Strasheim participated in a conference call with all entities involved with the project. Issues were discussed concerning the construction of a foundation for a crane, or a permanent structure on the plant to lift the screens. Ray informed the Board that they had finished coating the frame for the winter.
Ray talked with Dick Long, Bureau of Reclamation, about acquiring the shops and outbuildings that are owned by the Bureau. Mr. Long will look into the issue with the Bureau of Reclamation and contact Ray with more information.
The Board and Ray discussed concerns of heating the shops for the winter. They decided which shops that they will keep heated, and Ray and the crew will work on having things winterized.
Ray informed the Board that the Machine Shop crew had use of a welder of Mr. Clark Cameron’s when the Districts broke down. The Board decided to compensate Mr. Cameron for the convenience and use of his welder.
Ray Strasheim and representatives of District No. 1 along with Bob Bennett looked at the inventory of stainless steel and tried to decide on how to split it up for each District.
Ben Benjamin and Bill Tusler removed a buried meter of Marvin Wallace’s that was broken. The meter will need to be replaced before water season.
The Board discussed what still needs to be decided on the split of the Board of Control. They decided that the committee still needs to meet and decide some issues to finish and have the split finalized.
District No. 1 finished hauling all turnouts that were on hand at the District No. 2 yard.
Lance Kalfell asked for a list of machinery and or equipment and tools that will need to be acquired before next water season.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
Of the
MEETING OF THE COMMISSIONERS
Of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
November 10, 2010
The Seventh Regular Meeting of the members of the Buffalo Rapids Irrigation District No. 2 at Terry, Prairie County, Montana, was held on the tenth day of November, 2010 at 1:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were: Raymond Strasheim, Secretary,
Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the October 13, 2010, and October 21, 2010 meeting were approved by Lance Kalfell seconded by Barry Rakes. All in Favor. Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for November. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds in the amount of $34,252.22, to cover payroll and invoices were signed. S.T.I.P. investment transfer was also signed to invest the remaining monthly District No. 2 cash balances.
Pat informed the Board of the posting required by Buffalo Rapids Irrigation District No. 2 concerning Social Security Administration and the upcoming vote for the 218 Agreement.
Pat brought to the Board a worksheet of employee Christmas bonuses. On a motion made by Lance Kalfell, and seconded by Barry Rakes it was
RESOLVED: That the Christmas bonuses be distributed to each employee of the agreed upon amount. Motion carried. All in Favor
Pat Davis also brought to the Board for a decision a Buffalo Rapids Irrigation District No. 2 funded Christmas party. After some discussion it was decided to make arrangements for a party to be held paid for by the District at the employees’ choice. A retirement party for Helmut Hintz, and recognition for John Weaver’s and Tim Kortum’s years of service will also be held at that time.
Pat asked for the Board opinion for a 2010 auditor. The Board decided that it would be prudent to have the same auditors that performed the Board of Control split, which was Strom & Associates.
Pat and the Board discussed an issue of a former employee and a required payment of PERS that was due on that employee. Ray Strasheim and Pat Davis will continue to work with the former employee to reconcile any payment that may be forthcoming to the District.
Lance Kalfell made a motion, seconded by Barry Rakes, to approve the Treasurer’s report for District No. 2. All in Favor. Motion carried.
MANAGER’S REPORT:
Ray Strasheim mentioned to the Board that Bill Tusler has been cleaning and maintaining the ditch in Shirley Division, and working on the Kalfell turnout. The ditch riders have pumped out all pipelines in their Division. Ben Benjamin has been working on various projects with Bill Tusler, and building meter tubes. Helmut Hintz will be taking vacation until his retirement December 31, 2010. Bill Fleckenstein has also been on vacation, but has been coming in if needed.
Ray and the members of the Board discussed the progress on the Kalfell project.
Ray and the District No. 2 Board discussed the Shirley Fish Screen Project. Barry Rakes and Ray Strasheim participated in a conference call with all entities involved with the project. Issues were discussed concerning the construction of a foundation for a crane, or a permanent structure on the plant to lift the screens. Ray informed the Board that they had finished coating the frame for the winter.
Ray talked with Dick Long, Bureau of Reclamation, about acquiring the shops and outbuildings that are owned by the Bureau. Mr. Long will look into the issue with the Bureau of Reclamation and contact Ray with more information.
The Board and Ray discussed concerns of heating the shops for the winter. They decided which shops that they will keep heated, and Ray and the crew will work on having things winterized.
Ray informed the Board that the Machine Shop crew had use of a welder of Mr. Clark Cameron’s when the Districts broke down. The Board decided to compensate Mr. Cameron for the convenience and use of his welder.
Ray Strasheim and representatives of District No. 1 along with Bob Bennett looked at the inventory of stainless steel and tried to decide on how to split it up for each District.
Ben Benjamin and Bill Tusler removed a buried meter of Marvin Wallace’s that was broken. The meter will need to be replaced before water season.
The Board discussed what still needs to be decided on the split of the Board of Control. They decided that the committee still needs to meet and decide some issues to finish and have the split finalized.
District No. 1 finished hauling all turnouts that were on hand at the District No. 2 yard.
Lance Kalfell asked for a list of machinery and or equipment and tools that will need to be acquired before next water season.
The meeting was adjourned on a motion by Lance Kalfell, seconded by Scott Sackman. All in Favor. Motion Carried
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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