MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
May 12, 2010
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A winning ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
The meeting was turned back to President Barry Rakes who declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for Secretary of the Buffalo Rapids Irrigation District No.2 with Raymond Strasheim being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim, seconded by Scott Sackman
A unanimous ballot was cast for Raymond Strasheim, and it was,
RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Strasheim accepts his position.
Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell.
Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis, seconded by Barry Rakes
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mrs. Davis accepts her position.
Lance Kalfell holds the title as commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division.
The President of the Board shall preside at all meetings thereof. He or she shall execute all contracts and instruments of every kind on behalf of the Board, in conjunction with the Secretary, when and if authorized by the Board. He or she shall countersign all checks and orders on the depository of the Board. He or she shall perform all other duties as may be required of him or her by the Board. In the absence of both President and Vice President the other Commissioner may perform such duties.
Lance Kalfell motioned to accept the authorized signors seconded by Scott Sackman.
All in Favor
Motion Carried
BE IT RESOLVED,
That the Buffalo Rapids Project Irrigation District No. 2 Commissioners be authorized to sign on all Buffalo Rapids accounts, including the Secretary of the Board who is acting manager of the District, effective May 12, 2010.
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Twelfth day of May, 2010, at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were Ray Strasheim, Secretary and Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 16, 2010 meeting were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
Minutes from the Board of Control meeting held March 30, 2010 were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor (tentative approval by District 1)
Transfer authorizations were motioned to accept by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed S.T.I.P. investment transfers were also signed to invest the remaining monthly District No. 2 cash balances.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report and the transfer of $65,888.04 for District No. 2. All in Favor, Motion carried.
Barry Rakes brought information to the members regarding the fish screens. The freight cost was a problem and is being checked into. The ground by the plant needs to be built up for the crane.
Barry Rakes stated the all old credit cards are canceled and a new card is in the name of Buffalo Rapids in Barry Rakes name.
Barry Rakes discussed with the members the proposed By-Laws presented by Ray Strasheim. The By-Laws were reviewed and made corrections before being approved.
Barry Rakes discussed with the members the Union contract and ratification. The members also discussed any changes that may need to be done to the original contract ratified by the employees.
The Annual Report was discussed as to when to create one for District 2 which would be sent out to the producers the end of January.
The members discussed fuel regarding bulk, charging, bids, MTD or Cenex cards. Also separate cards for employees. Ray Strasheim will check with MTD.
The members discussed setting a day for the District 2 budget, possibly the last week in May.
MANAGER’S REPORT:
Ray Strasheim informed the Board members that Scott, Rick Harding and himself met with Don Rau and Larry Heimbuch regarding the compensated abscenses (District 1 amount was $36,725.24). District 1 felt that the amount was fair. The shop equipment will be split at a later day. The pipe inventory will be counted in Glendive at a later date by Bill. Jeff Morrison sent a bill and will be sent to District 1.The concrete forms were discussed. The army truck now belongs to District 1. The Cat fork lift belongs to District No.2. The split committee met to discuss how equipment could be traded out amongst the Districts.
Ray Strasheim informed the Board the canal automation all the gates placed, posts are in, the brackets and T flies are built. The project should be finished in June. Barry Rakes stated that he talked to Alicia Stickney, she stated that they would be able to help.
Ray Strasheim stated that the ditches are being finished burning, the head gates are being fixed and the ditches are being pulled.
Ray Strasheim stated that the machine shop would like a coal stoker. The stoker would be outside of the shop.
Lance Kalfell questioned whether they are going to keep selling resale items. The members will visit with Bill Fleckenstein on the issue of resale.
Lance Kalfell wanted to reconfirm that no original files or original leave the office until the 2010 BOC audit. Ray Strasheim has already discussed with Larry Heimbuch.
The members discussed the need for transformers at the Shirley plant for the fish screen.
Pat Davis stated that Tim Kortum has been fully paid and is no longer an employee. Pat also stated that the Xerox copier lease is up. Lance Kalfell motioned for Pat to look into a new copier at Boss and Star Office and service, seconded by Scott Sackman.
All in Favor
Motion Carried
Pat Davis discussed with the members the transferring of vehicle titles and licensing of the vehicles. PERS was also discussed about a past employee. Pat stated that as of now District 1 owes District No.2 $1,803.25. Pat informed the Board workman’s comp is paid quarterly instead of monthly. (BRDI)Workman’s comp refund has been received and a portion has been forwarded to District 1. Pat stated that Ray Strasheim purchased a pickup for ditch riding and has been reimbursed.
BANK LOAN:
Lance Kalfell motioned to pursue operating line of credit with Stockman Bank and negotiate the best terms in case District No.2 needs extra funds and brought to the Board for the next meeting. Scott Sackman seconded.
All in Favor
Motion Carried
The loan resolution was drawn up by Dale Hubber. The forms were signed with a correction for $49,000.00 loan resolution with Stockman Bank.
Lance Kalfell motioned to adjourn meeting, seconded by Scott Sackman.
All in Favor
Motion Carried
Next meeting will be held on June 07, 2010, at 7:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Irrigation District No. 2 adjourned.
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS IRRIGATION DISTRICT NO. 2
Terry, Montana
May 12, 2010
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to Scott Sackman who declared nominations open for President of the Buffalo Rapids Irrigation District No. 2. Barry Rakes was nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A winning ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
The meeting was turned back to President Barry Rakes who declared nominations open for Vice President of the Buffalo Rapids Irrigation District No. 2 with Scott Sackman being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he is hereby elected to the position of Vice President of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for Secretary of the Buffalo Rapids Irrigation District No.2 with Raymond Strasheim being nominated by Lance Kalfell. Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Raymond Strasheim, seconded by Scott Sackman
A unanimous ballot was cast for Raymond Strasheim, and it was,
RESOLVED, that Raymond Strasheim be and he is hereby elected to the position of Secretary of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mr. Strasheim accepts his position.
Nominations were open for Treasurer of the Buffalo Rapids Irrigation District No.2 with Pat Davis being nominated by Lance Kalfell.
Lance Kalfell made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis, seconded by Barry Rakes
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and he is hereby elected to the position of Treasurer of the Buffalo Rapids Irrigation District No. 2, to hold office until the twelfth regular meeting to be held in May of 2011 and/or until his successor is elected and qualified.
Mrs. Davis accepts her position.
Lance Kalfell holds the title as commissioner of Buffalo Rapids Irrigation District No. 2, Shirley division.
The President of the Board shall preside at all meetings thereof. He or she shall execute all contracts and instruments of every kind on behalf of the Board, in conjunction with the Secretary, when and if authorized by the Board. He or she shall countersign all checks and orders on the depository of the Board. He or she shall perform all other duties as may be required of him or her by the Board. In the absence of both President and Vice President the other Commissioner may perform such duties.
Lance Kalfell motioned to accept the authorized signors seconded by Scott Sackman.
All in Favor
Motion Carried
BE IT RESOLVED,
That the Buffalo Rapids Project Irrigation District No. 2 Commissioners be authorized to sign on all Buffalo Rapids accounts, including the Secretary of the Board who is acting manager of the District, effective May 12, 2010.
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Irrigation District No.2, at Terry, Prairie County, Montana, was held on the Twelfth day of May, 2010, at 7:00 p.m.
There were present and participating at the meeting:
Barry Rakes
Scott Sackman
Lance Kalfell
Also present and participating were Ray Strasheim, Secretary and Pat Davis, Treasurer.
President Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the April 16, 2010 meeting were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
Minutes from the Board of Control meeting held March 30, 2010 were approved by Lance Kalfell seconded by Scott Sackman.
All in Favor (tentative approval by District 1)
Transfer authorizations were motioned to accept by Lance Kalfell seconded by Scott Sackman.
All in Favor
Motion Carried
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed S.T.I.P. investment transfers were also signed to invest the remaining monthly District No. 2 cash balances.
Lance Kalfell made a motion, seconded by Scott Sackman, to approve the Treasurer’s report and the transfer of $65,888.04 for District No. 2. All in Favor, Motion carried.
Barry Rakes brought information to the members regarding the fish screens. The freight cost was a problem and is being checked into. The ground by the plant needs to be built up for the crane.
Barry Rakes stated the all old credit cards are canceled and a new card is in the name of Buffalo Rapids in Barry Rakes name.
Barry Rakes discussed with the members the proposed By-Laws presented by Ray Strasheim. The By-Laws were reviewed and made corrections before being approved.
Barry Rakes discussed with the members the Union contract and ratification. The members also discussed any changes that may need to be done to the original contract ratified by the employees.
The Annual Report was discussed as to when to create one for District 2 which would be sent out to the producers the end of January.
The members discussed fuel regarding bulk, charging, bids, MTD or Cenex cards. Also separate cards for employees. Ray Strasheim will check with MTD.
The members discussed setting a day for the District 2 budget, possibly the last week in May.
MANAGER’S REPORT:
Ray Strasheim informed the Board members that Scott, Rick Harding and himself met with Don Rau and Larry Heimbuch regarding the compensated abscenses (District 1 amount was $36,725.24). District 1 felt that the amount was fair. The shop equipment will be split at a later day. The pipe inventory will be counted in Glendive at a later date by Bill. Jeff Morrison sent a bill and will be sent to District 1.The concrete forms were discussed. The army truck now belongs to District 1. The Cat fork lift belongs to District No.2. The split committee met to discuss how equipment could be traded out amongst the Districts.
Ray Strasheim informed the Board the canal automation all the gates placed, posts are in, the brackets and T flies are built. The project should be finished in June. Barry Rakes stated that he talked to Alicia Stickney, she stated that they would be able to help.
Ray Strasheim stated that the ditches are being finished burning, the head gates are being fixed and the ditches are being pulled.
Ray Strasheim stated that the machine shop would like a coal stoker. The stoker would be outside of the shop.
Lance Kalfell questioned whether they are going to keep selling resale items. The members will visit with Bill Fleckenstein on the issue of resale.
Lance Kalfell wanted to reconfirm that no original files or original leave the office until the 2010 BOC audit. Ray Strasheim has already discussed with Larry Heimbuch.
The members discussed the need for transformers at the Shirley plant for the fish screen.
Pat Davis stated that Tim Kortum has been fully paid and is no longer an employee. Pat also stated that the Xerox copier lease is up. Lance Kalfell motioned for Pat to look into a new copier at Boss and Star Office and service, seconded by Scott Sackman.
All in Favor
Motion Carried
Pat Davis discussed with the members the transferring of vehicle titles and licensing of the vehicles. PERS was also discussed about a past employee. Pat stated that as of now District 1 owes District No.2 $1,803.25. Pat informed the Board workman’s comp is paid quarterly instead of monthly. (BRDI)Workman’s comp refund has been received and a portion has been forwarded to District 1. Pat stated that Ray Strasheim purchased a pickup for ditch riding and has been reimbursed.
BANK LOAN:
Lance Kalfell motioned to pursue operating line of credit with Stockman Bank and negotiate the best terms in case District No.2 needs extra funds and brought to the Board for the next meeting. Scott Sackman seconded.
All in Favor
Motion Carried
The loan resolution was drawn up by Dale Hubber. The forms were signed with a correction for $49,000.00 loan resolution with Stockman Bank.
Lance Kalfell motioned to adjourn meeting, seconded by Scott Sackman.
All in Favor
Motion Carried
Next meeting will be held on June 07, 2010, at 7:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Irrigation District No. 2 adjourned.
ATTESTED:
________________________________ ____________________________________
Raymond Strasheim, Secretary Barry Rakes, President
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