MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
DISTRICT II
Terry, Montana
January 4, 2010
The Special Meeting of the members of the Buffalo Rapids Project, District II at Terry, Prairie County, Montana, was held on the fourth day of January, 2010 at 2:00 p.m.
There were present and participating at the meeting:
Scott Sackman
Barry Rakes
Lance Kalfell
Also present and participating were, Pat Davis, Assistant Secretary, Jim Finneman Kay Braddock; Terry Tribune.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
President Barry Rakes accepted Jim Finneman’s resignation as District II Commissioner and will be replaced by Lance Kalfell as District II Commissioner, Division Shirley. Scott Sackman seconded.
All in Favor.
Motion carried.
Lance Kalfell asked about and accountant being needed if there were to be a split. Pat Davis stated that she would like an accountant or Quick books expert to split the accounting program.
District II producer vote results: forty (40) (YES) for the split of District I and II and Four (4) (NO) against the spilt of District I and II. These are non binding votes. About 70 ballots were sent to producers and 44 were sent back for voting purposes.
Lance Kalfell stated that there are three options and possibly more.
1. Split- More efficient
2. Stay together- would be problem with differences between I and II
3. Split later- can work on differences between I and II
Barry Rakes stated that if there is a split later it would be tough to hire a project manager. There is a three month letter. Barry also stated that he would like to know more on how District I feels regarding the split.
Scott Sackman stated that once there is a split there is still an option later on to rejoin.
The board was in discussion regarding the split. Lance Kalfell asked if there is a preliminary budget. Barry Rakes stated yes but the figures could change. Discussion was about burning of the canal and possibly having farmer’s burn drain ditches with a Buffalo Rapid employee on hand. There was also discussion concerning liability insurance issues.
Lance Kalfell expressed his concern regarding hiring a manager. Lance Kalfell stated that an option would be to hire a manager with other job duties. A concern for the District is grant writing. Discussion between the board members regarding the Union and employees.
Lance Kalfell stated that he would like to wait until after the regular Board of Control meeting to make a decision. Barry Rakes stated he would like to wait until after the Board meeting to make a decision. Barry read from the bylaws regarding dissolving of the Board of Control.
Barry Rakes expressed his concern for District II producers. The members would like to know what District I wanted to do.
Lance Kalfell and Barry Rakes discussed having a grant writer, fish screens being completed, and if staying together or splitting how much work it is going to take and how much it is going to cost. Barry Rakes stated that District II owns the office building.
Members discussed giving decision to District I during or after January 13th Board meeting, also discussed to stay progressive to keep water going. Lance Kalfell stated that having a manger is a must.
The members discussed that if District I agrees with District II on what will be happening in the future, it should be in writing. The members stated if there is a split it is not or ever will be to hurt the employees. Lance Kalfell stated that each member should write down questions what District II would like from District I. The January 13th meeting District II will vote on how to proceed regarding splitting of Districts.
Barry Rakes explained the 3.2 grant and the forms he had signed concerning the final payment paid to Buffalo Rapids for completion of the pipeline and will be receiving the final payment of $10,000.00.
Scott Sackman made a motion to adjourn, Lance Kalfell seconded.
All in Favor
Motion carried.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board District II adjourned.
ATTESTED:
________________________________ ____________________________________
Pat Davis, Assistant Secretary Barry Rakes, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
DISTRICT II
Terry, Montana
January 4, 2010
The Special Meeting of the members of the Buffalo Rapids Project, District II at Terry, Prairie County, Montana, was held on the fourth day of January, 2010 at 2:00 p.m.
There were present and participating at the meeting:
Scott Sackman
Barry Rakes
Lance Kalfell
Also present and participating were, Pat Davis, Assistant Secretary, Jim Finneman Kay Braddock; Terry Tribune.
President Barry Rakes called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Rakes announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
President Barry Rakes accepted Jim Finneman’s resignation as District II Commissioner and will be replaced by Lance Kalfell as District II Commissioner, Division Shirley. Scott Sackman seconded.
All in Favor.
Motion carried.
Lance Kalfell asked about and accountant being needed if there were to be a split. Pat Davis stated that she would like an accountant or Quick books expert to split the accounting program.
District II producer vote results: forty (40) (YES) for the split of District I and II and Four (4) (NO) against the spilt of District I and II. These are non binding votes. About 70 ballots were sent to producers and 44 were sent back for voting purposes.
Lance Kalfell stated that there are three options and possibly more.
1. Split- More efficient
2. Stay together- would be problem with differences between I and II
3. Split later- can work on differences between I and II
Barry Rakes stated that if there is a split later it would be tough to hire a project manager. There is a three month letter. Barry also stated that he would like to know more on how District I feels regarding the split.
Scott Sackman stated that once there is a split there is still an option later on to rejoin.
The board was in discussion regarding the split. Lance Kalfell asked if there is a preliminary budget. Barry Rakes stated yes but the figures could change. Discussion was about burning of the canal and possibly having farmer’s burn drain ditches with a Buffalo Rapid employee on hand. There was also discussion concerning liability insurance issues.
Lance Kalfell expressed his concern regarding hiring a manager. Lance Kalfell stated that an option would be to hire a manager with other job duties. A concern for the District is grant writing. Discussion between the board members regarding the Union and employees.
Lance Kalfell stated that he would like to wait until after the regular Board of Control meeting to make a decision. Barry Rakes stated he would like to wait until after the Board meeting to make a decision. Barry read from the bylaws regarding dissolving of the Board of Control.
Barry Rakes expressed his concern for District II producers. The members would like to know what District I wanted to do.
Lance Kalfell and Barry Rakes discussed having a grant writer, fish screens being completed, and if staying together or splitting how much work it is going to take and how much it is going to cost. Barry Rakes stated that District II owns the office building.
Members discussed giving decision to District I during or after January 13th Board meeting, also discussed to stay progressive to keep water going. Lance Kalfell stated that having a manger is a must.
The members discussed that if District I agrees with District II on what will be happening in the future, it should be in writing. The members stated if there is a split it is not or ever will be to hurt the employees. Lance Kalfell stated that each member should write down questions what District II would like from District I. The January 13th meeting District II will vote on how to proceed regarding splitting of Districts.
Barry Rakes explained the 3.2 grant and the forms he had signed concerning the final payment paid to Buffalo Rapids for completion of the pipeline and will be receiving the final payment of $10,000.00.
Scott Sackman made a motion to adjourn, Lance Kalfell seconded.
All in Favor
Motion carried.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board District II adjourned.
ATTESTED:
________________________________ ____________________________________
Pat Davis, Assistant Secretary Barry Rakes, President
Comments