MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF DISTRICT I
Terry, Montana
June 15, 2009
The Special Meeting of the members of the Buffalo Rapids Project Board District I Commissioners, at Terry, Prairie County, Montana, was held on the Fifteenth day of June, 2009, at 1:00p.m.
There were present and participating at the meeting:
Ray Roethle
James Whitmer
Don Buxbaum
Ric Holden
Also present and participating were David Schwarz, Secretary, Pat Davis, Assistant Secretary.
District I President Don Buxbaum called the meeting to order, stating that all necessary and advisable business be conducted during this time.
Thereupon, District I President Don Buxbaum announced that a quorum was present so that the meeting was legally and lawfully ready to transact business.
Also present was Mr. Larry Heimbuch
The special meeting of the District I Commissioners of the Board of Buffalo Rapids project was held to discuss the issue of the setting the assessment for District I.
Dave Schwarz started the meeting stating that he had talked with Ron Pisk of Stockman Bank and that he would like Dave to point out to the Board that if District I does not raise their assessment to cover the needs of the District they would be considered in default of their loan.
Dave passed for the District I members review a budget worksheet with projections for the 2010 operating year. Listed was a line item account detail from previous years and current year. The District I members, along with Dave Schwarz and Pat Davis, reviewed each account and what that account entailed. Dave included in such account as health insurance and salaries and wages an annual estimated increase.
The Budget was reviewed and a few mistakes were discovered that will be corrected before the next scheduled board meeting. All District I members then reviewed the proposed estimated budget for 2010 operating year with corrections. With the corrections the estimated expenses would be covered by the estimated income of the project.
The members of the District I commissioners discussed possible unforeseen expenses that may influence the upcoming year’s budget. They also had concerns about building the reserve accounts up to try and alleviate these expenses if they occurred. Ric Holden stated that he was not willing to raise assessment at this time with the income matching the expenses. Don Buxbaum, James Whitmer, and Ray Roethle were in favor of building the reserves for District I. After much discussion between District I members of the Board is was agreed by all members that it would benefit District I to raise assessment for the 2010 operating year as a safeguard for any unforeseen expense in the upcoming years, and to build the reserve for the District.
Assessments for the 2010 operating year, which are due at the Assessor’s office the first Monday in August, 2009, were set as follows. On a motion made by James Whitmer and seconded by Ray Roethle it was
RESOLVED, That the District I Assessments for the 2010 operating year be set as follows:
O&M $26.50
Equip Reserve $ 2.00
System Rehab $ 0.50
Repayment A $ 1.00
*Repayment B $ 4.50 *Glendive 1 Bond repayment
Total $34.50
All in favor, motion carried.
Next meeting will be held on July 08, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the District I Commissioners of the Buffalo Rapids Project adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Don Buxbaum, District I President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF DISTRICT I
Terry, Montana
June 15, 2009
The Special Meeting of the members of the Buffalo Rapids Project Board District I Commissioners, at Terry, Prairie County, Montana, was held on the Fifteenth day of June, 2009, at 1:00p.m.
There were present and participating at the meeting:
Ray Roethle
James Whitmer
Don Buxbaum
Ric Holden
Also present and participating were David Schwarz, Secretary, Pat Davis, Assistant Secretary.
District I President Don Buxbaum called the meeting to order, stating that all necessary and advisable business be conducted during this time.
Thereupon, District I President Don Buxbaum announced that a quorum was present so that the meeting was legally and lawfully ready to transact business.
Also present was Mr. Larry Heimbuch
The special meeting of the District I Commissioners of the Board of Buffalo Rapids project was held to discuss the issue of the setting the assessment for District I.
Dave Schwarz started the meeting stating that he had talked with Ron Pisk of Stockman Bank and that he would like Dave to point out to the Board that if District I does not raise their assessment to cover the needs of the District they would be considered in default of their loan.
Dave passed for the District I members review a budget worksheet with projections for the 2010 operating year. Listed was a line item account detail from previous years and current year. The District I members, along with Dave Schwarz and Pat Davis, reviewed each account and what that account entailed. Dave included in such account as health insurance and salaries and wages an annual estimated increase.
The Budget was reviewed and a few mistakes were discovered that will be corrected before the next scheduled board meeting. All District I members then reviewed the proposed estimated budget for 2010 operating year with corrections. With the corrections the estimated expenses would be covered by the estimated income of the project.
The members of the District I commissioners discussed possible unforeseen expenses that may influence the upcoming year’s budget. They also had concerns about building the reserve accounts up to try and alleviate these expenses if they occurred. Ric Holden stated that he was not willing to raise assessment at this time with the income matching the expenses. Don Buxbaum, James Whitmer, and Ray Roethle were in favor of building the reserves for District I. After much discussion between District I members of the Board is was agreed by all members that it would benefit District I to raise assessment for the 2010 operating year as a safeguard for any unforeseen expense in the upcoming years, and to build the reserve for the District.
Assessments for the 2010 operating year, which are due at the Assessor’s office the first Monday in August, 2009, were set as follows. On a motion made by James Whitmer and seconded by Ray Roethle it was
RESOLVED, That the District I Assessments for the 2010 operating year be set as follows:
O&M $26.50
Equip Reserve $ 2.00
System Rehab $ 0.50
Repayment A $ 1.00
*Repayment B $ 4.50 *Glendive 1 Bond repayment
Total $34.50
All in favor, motion carried.
Next meeting will be held on July 08, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the District I Commissioners of the Buffalo Rapids Project adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Don Buxbaum, District I President
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