MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
May 11, 2009
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to James Whitmer who declared nominations open for President of the Board of Control. Barry Rakes was nominated by Ray Roethle. Ray Roethle was nominated by Jim Finneman. Jim Finneman made a motion that all nominations cease, and a unanimous ballot be cast for Ray Roethle, seconded by Don Buxbaum.
A winning ballot was cast for Ray Roethle, and it was,
RESOLVED, that Raymond Roethle be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Roethle accepts his position.
The meeting was turned back to President Ray Roethle who declared nominations open for Vice President of the Board of Control with Barry Rakes being nominated by Jim Finneman. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he is hereby elected to the position of Vice President of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
Nominations were open for Secretary/Treasurer of the Board of Control with David Schwarz being nominated by Ray Roethle. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for David Schwarz, seconded by Barry Rakes
A unanimous ballot was cast for David Schwarz, and it was,
RESOLVED, that David Schwarz be and he is hereby elected to the position of Secretary/Treasurer of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Schwarz accepts his position.
Nominations were open for Assistant Secretary of the Board of Control with Pat Davis being nominated by Barry Rakes and seconded by James Whitmer. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis.
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and she is hereby elected to the position of Assistant Secretary of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until her successor is elected and qualified.
Mrs. Davis accepts her position.
Nominations were open for President of District 2 with Barry Rakes being nominated by Jim Finneman. Scott Sackman made a motion that nominations cease and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 2, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
Nominations were open for Secretary of District 2, with Scott Sackman being nominated by Jim Finneman. Barry Rakes made a motion that nominations cease and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he hereby is elected to the position of Secretary of the Buffalo Rapids Irrigation District 2, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for President of District 1 with Don Buxbaum being nominated by Ray Roethle. James Whitmer made a motion that nominations cease and a unanimous ballot be cast for Don Buxbaum.
A unanimous ballot was cast for Don Buxbaum, and it was,
RESOLVED, that Don Buxbaum be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Buxbaum accepts his position.
Nominations were open for Secretary of District 1, with James Whitmer being nominated by Don Buxbaum. Ray Roethle made a motion that nominations cease and a unanimous ballot be cast for James Whitmer.
A unanimous ballot was cast for James Whitmer, and it was,
RESOLVED, that James Whitmer be and he hereby is elected to the position of Secretary of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Whitmer accepts his position.
Nominations were open for Member at Large, with Ric Holden being nominated.
A unanimous ballot was cast for Ric Holden, and it was,
RESOLVED, that Ric Holden be and he hereby is elected to the position of Member at Large of the Buffalo Rapids Irrigation Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Holden accepts his position
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Eleventh day of May, 2009, at 8:00 p.m.
There were present and participating at the meeting:
Don Buxbaum
Jim Finneman
Ric Holden
Barry Rakes
Ray Roethle
Scott Sackman
James Whitmer
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes and Resolution from the April 08, 2009 meeting were approved with correction.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
James Whitmer made a motion, seconded by Don Buxbaum, to approve the Treasurer’s report and the transfer of $53,574.22 for District I. Jim Finneman made a motion, seconded by Scott Sackman, that the Treasurer’s report and the transfer of $38,118.75 for District II be approved. Motions carried.
Pat also informed the Board that the annual Buffalo Rapids Project audit performed by Paul Strom & Associated had no audit findings for the year of 2008.
Rich Holden noted to the board that the project has gone over budget in the area of pickup expense for both Districts I and District II. Pat mentioned that she would contact Tim Kortum and make sure he was aware of the over budget item on the budget.
Ric Holden asked Pat questions concerning the Bond reserve, and Pat explained that District I has currently built its bond reserve to $30,439.00.
MANAGER’S REPORT:
Dave informed the Board that he is working jointly with the Buffalo Rapids attorney, Dale Hubber, and Sue Kamp, of the Bureau of Reclamation, to construct a letter to the Burlington Northern Santa Fe Railroad concerning the raise in cost of the crossing agreements.
The crew reported that they are done with pipeline work for this spring. They have finished up the Dukart, Getz, and Whitmer pipelines. They will work on setting a turn out for Martinson before water comes on. Dave also informed the members of the Board that there is a turn out at Mr. Breitbach’s that needs to be reset due to it being set too high for good water flow. The crew has been burning ditches but have been held up by the weather this spring. If weather permits they will finish burning and have water on by the end of this week. John Weaver is finishing up the cleaning of the canal in District I.
Dave is applying for a twenty five thousand dollar planning grant to fund the grant writing and planning of the engineering portion of the pipe conversion of the Lateral 26.4 pipeline in District I.
The fish screening project engineers are still working on the design. The coffer dam has been taken out at the Shirley Plant for the upcoming water season, and work on the screens will continue next year.
Dave informed the Board that Jermy Pyle of Miles City will not be able to work on the instillation of any pipelines for Buffalo Rapids.
Dave reported that the Glendive 2, pump number 2, is going to need some major repairs due to damage from ice. There was extensive damage to the lube tubes and the impeller. Allen Geirke and his crew will work on it after water comes on for the season.
Dave also informed the Board that Kelly Huber will be the ditchrider for District I, Division II for the 2009 water season.
The members of the Board discussed a meeting of commissioners only to be conducted after the next scheduled meeting.
Board member Ric Holden mentioned that he has received many inquiries into the completion of lateral pipeline projects and that there is a strong sense from irrigators that these projects are not getting done in a timely fashion. Additionally, project irrigators are concerned with loosing EQIP loan dollars due to the lapse in time between project approval and the actual construction phase. Dave assured the board that there is not a threat of individuals losing their EQIP loan money.
In the area of construction, Dave Schwarz mentioned that he plans to have two large trenchers ready to go this coming fall of 2009.
Next meeting will be held on June 10, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________David J. Schwarz, Secretary Ray Roethle, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
May 11, 2009
Before the meeting could be called to order, the following nominations, elections and appointments needed to be made:
The meeting was then turned over to James Whitmer who declared nominations open for President of the Board of Control. Barry Rakes was nominated by Ray Roethle. Ray Roethle was nominated by Jim Finneman. Jim Finneman made a motion that all nominations cease, and a unanimous ballot be cast for Ray Roethle, seconded by Don Buxbaum.
A winning ballot was cast for Ray Roethle, and it was,
RESOLVED, that Raymond Roethle be and he hereby is elected and appointed to the position of President of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Roethle accepts his position.
The meeting was turned back to President Ray Roethle who declared nominations open for Vice President of the Board of Control with Barry Rakes being nominated by Jim Finneman. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he is hereby elected to the position of Vice President of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
Nominations were open for Secretary/Treasurer of the Board of Control with David Schwarz being nominated by Ray Roethle. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for David Schwarz, seconded by Barry Rakes
A unanimous ballot was cast for David Schwarz, and it was,
RESOLVED, that David Schwarz be and he is hereby elected to the position of Secretary/Treasurer of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Schwarz accepts his position.
Nominations were open for Assistant Secretary of the Board of Control with Pat Davis being nominated by Barry Rakes and seconded by James Whitmer. James Whitmer made a motion that all nominations cease, and a unanimous ballot be cast for Pat Davis.
A unanimous ballot was cast for Pat Davis, and it was,
RESOLVED, that Pat Davis be and she is hereby elected to the position of Assistant Secretary of the Buffalo Rapids Project Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until her successor is elected and qualified.
Mrs. Davis accepts her position.
Nominations were open for President of District 2 with Barry Rakes being nominated by Jim Finneman. Scott Sackman made a motion that nominations cease and a unanimous ballot be cast for Barry Rakes.
A unanimous ballot was cast for Barry Rakes, and it was,
RESOLVED, that Barry Rakes be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 2, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Rakes accepts his position.
Nominations were open for Secretary of District 2, with Scott Sackman being nominated by Jim Finneman. Barry Rakes made a motion that nominations cease and a unanimous ballot be cast for Scott Sackman.
A unanimous ballot was cast for Scott Sackman, and it was,
RESOLVED, that Scott Sackman be and he hereby is elected to the position of Secretary of the Buffalo Rapids Irrigation District 2, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Sackman accepts his position.
Nominations were open for President of District 1 with Don Buxbaum being nominated by Ray Roethle. James Whitmer made a motion that nominations cease and a unanimous ballot be cast for Don Buxbaum.
A unanimous ballot was cast for Don Buxbaum, and it was,
RESOLVED, that Don Buxbaum be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Buxbaum accepts his position.
Nominations were open for Secretary of District 1, with James Whitmer being nominated by Don Buxbaum. Ray Roethle made a motion that nominations cease and a unanimous ballot be cast for James Whitmer.
A unanimous ballot was cast for James Whitmer, and it was,
RESOLVED, that James Whitmer be and he hereby is elected to the position of Secretary of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Whitmer accepts his position.
Nominations were open for Member at Large, with Ric Holden being nominated.
A unanimous ballot was cast for Ric Holden, and it was,
RESOLVED, that Ric Holden be and he hereby is elected to the position of Member at Large of the Buffalo Rapids Irrigation Board of Control, to hold office until the twelfth regular meeting to be held in April of 2010 and/or until his successor is elected and qualified.
Mr. Holden accepts his position
All nominations being made and accepted, the First Regular Meeting of the Members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Eleventh day of May, 2009, at 8:00 p.m.
There were present and participating at the meeting:
Don Buxbaum
Jim Finneman
Ric Holden
Barry Rakes
Ray Roethle
Scott Sackman
James Whitmer
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes and Resolution from the April 08, 2009 meeting were approved with correction.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for May. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
James Whitmer made a motion, seconded by Don Buxbaum, to approve the Treasurer’s report and the transfer of $53,574.22 for District I. Jim Finneman made a motion, seconded by Scott Sackman, that the Treasurer’s report and the transfer of $38,118.75 for District II be approved. Motions carried.
Pat also informed the Board that the annual Buffalo Rapids Project audit performed by Paul Strom & Associated had no audit findings for the year of 2008.
Rich Holden noted to the board that the project has gone over budget in the area of pickup expense for both Districts I and District II. Pat mentioned that she would contact Tim Kortum and make sure he was aware of the over budget item on the budget.
Ric Holden asked Pat questions concerning the Bond reserve, and Pat explained that District I has currently built its bond reserve to $30,439.00.
MANAGER’S REPORT:
Dave informed the Board that he is working jointly with the Buffalo Rapids attorney, Dale Hubber, and Sue Kamp, of the Bureau of Reclamation, to construct a letter to the Burlington Northern Santa Fe Railroad concerning the raise in cost of the crossing agreements.
The crew reported that they are done with pipeline work for this spring. They have finished up the Dukart, Getz, and Whitmer pipelines. They will work on setting a turn out for Martinson before water comes on. Dave also informed the members of the Board that there is a turn out at Mr. Breitbach’s that needs to be reset due to it being set too high for good water flow. The crew has been burning ditches but have been held up by the weather this spring. If weather permits they will finish burning and have water on by the end of this week. John Weaver is finishing up the cleaning of the canal in District I.
Dave is applying for a twenty five thousand dollar planning grant to fund the grant writing and planning of the engineering portion of the pipe conversion of the Lateral 26.4 pipeline in District I.
The fish screening project engineers are still working on the design. The coffer dam has been taken out at the Shirley Plant for the upcoming water season, and work on the screens will continue next year.
Dave informed the Board that Jermy Pyle of Miles City will not be able to work on the instillation of any pipelines for Buffalo Rapids.
Dave reported that the Glendive 2, pump number 2, is going to need some major repairs due to damage from ice. There was extensive damage to the lube tubes and the impeller. Allen Geirke and his crew will work on it after water comes on for the season.
Dave also informed the Board that Kelly Huber will be the ditchrider for District I, Division II for the 2009 water season.
The members of the Board discussed a meeting of commissioners only to be conducted after the next scheduled meeting.
Board member Ric Holden mentioned that he has received many inquiries into the completion of lateral pipeline projects and that there is a strong sense from irrigators that these projects are not getting done in a timely fashion. Additionally, project irrigators are concerned with loosing EQIP loan dollars due to the lapse in time between project approval and the actual construction phase. Dave assured the board that there is not a threat of individuals losing their EQIP loan money.
In the area of construction, Dave Schwarz mentioned that he plans to have two large trenchers ready to go this coming fall of 2009.
Next meeting will be held on June 10, 2009, at 8:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________David J. Schwarz, Secretary Ray Roethle, President
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