MINUTES
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
January 14, 2009
The Ninth Regular Meeting of the members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Fourteenth day of January, 2009, at 3:00p.m.
There were present and participating at the meeting:
Ray Roethle
Jim Finneman
Clark Cameron
James Whitmer
Brian Wittmayer
Ray Strasheim
Barry Rakes
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the December 10, 2008 meeting were approved as corrected. Resolutions were approved as distributed.
Nominations were open for President of District 1 with Brian Wittmayer being nominated by James Whitmer and seconded by Ray Roethle.
A unanimous ballot was cast for Brian Wittmayer, and it was,
RESOLVED, that Brian Wittmayer be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2009 and/or until his successor is elected and qualified.
Mr. Wittmayer accepts his position.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
Brian Wittmayer made a motion, seconded by James Whitmer, to approve the Treasurer’s report and the transfer of $47,457.55 for District I. Ray Strasheim made a motion, seconded by Jim Finneman, that the Treasurer’s report and the transfer of $48,666.47 for District II be approved. Motions carried. A transfer sheet was also signed for District I to transfer funds of $2,871.80 for the payment of interest due to Stockman Bank Loan. District I also signed a transfer sheet to transfer funds of $30,438.81 to pay the District I Construction Loan.
Pat informed the Board that funds had been set aside in District II System Rehab of $16,648.68. Funds were also set aside in District I System Rehab in the amount of $173.47; and District I Equipment Reserve for $173.47. The accumulated money will be transferred into those accounts at the beginning of each fiscal year.
Pat Davis brought to the Board’s attention that the Petitions for Nomination for the Board of Control in Terry Division and Division 3 were up for election this year. The member at large will be out of Division 2. The required papers were given to the commissioners out of the divisions up for election.
The annual audit performed by Paul Strom & Associates will be conducted at the offices of Buffalo Rapids beginning April 6, 2009.
MANAGER’S REPORT:
It was reported by Dave Schwarz t the pickup stolen from Buffalo Rapids yard was recovered near Fort Peck. There was minimal damage and no tools stolen.
The crew is working in the shop on the Backhoe repairing a u-joint and axle. They will then go on to work on the 120 excavator. Foreman, Tim Kortum has purchased tracks for the 120 excavator at a substantial savings.
Dave Schwarz reported for the Machine Shop that the work on the pumps continues. They have made some changes in balancing impellers resulting in better accuracy. Terry pumps are almost completed and they will continue with the rest.
Dave reported to the Board that there is an opportunity for some funding to control Russian Olive trees through the N.R.C.S. There will be 480 acres of Buffalo Rapids that was proposed for the Russian Olive Control Project.
Dave informed the members of the Board that Fish Screening Project engineering is completed. They will have to pour about 30 yards of concrete to extend the inlet out to the wing walls for the screens. This will be done when the weather permits before water season. The plant is still dry docked to do work on the project.
James Whitmer spoke with Dave and all other commissioners about the best method of taking water from the canal for the pump of Mr. Hagen’s. Dave will talk with Tim Kortum on the subject to decide what the preferred method might be.
Dave talked with the Board about some options concerning Lateral 19.3. There is a problem with not being able to deliver enough water down the lateral for the producers. Dave will look at the flow rates for the turnouts for the lateral for the last year and continue to work on the problem for a solution.
Jim Finneman expressed that he would like to have the financial reports posted to the Buffalo Rapids website if possible. After much discussion of the Board of Commissioners it was decided not to post the financials of the project on a website. It was recommended that if anyone would like a copy they could call the office.
Next meeting will be held on February 10, 2009, at 3:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Ray Roethle, President
of the
MEETING OF THE COMMISSIONERS
of the
BUFFALO RAPIDS BOARD OF CONTROL
Terry, Montana
January 14, 2009
The Ninth Regular Meeting of the members of the Buffalo Rapids Project Board of Control, at Terry, Prairie County, Montana, was held on the Fourteenth day of January, 2009, at 3:00p.m.
There were present and participating at the meeting:
Ray Roethle
Jim Finneman
Clark Cameron
James Whitmer
Brian Wittmayer
Ray Strasheim
Barry Rakes
Also present and participating were David Schwarz, Secretary, and Pat Davis, Assistant Secretary.
President Roethle called the meeting to order, stating that all necessary and advisable business be conducted during this time and that notice had been received by each Board Member.
Thereupon, President Roethle announced that legal notice had been given and a quorum was present so that the meeting was legally and lawfully ready to transact business.
The Minutes from the December 10, 2008 meeting were approved as corrected. Resolutions were approved as distributed.
Nominations were open for President of District 1 with Brian Wittmayer being nominated by James Whitmer and seconded by Ray Roethle.
A unanimous ballot was cast for Brian Wittmayer, and it was,
RESOLVED, that Brian Wittmayer be and he hereby is elected to the position of President of the Buffalo Rapids Irrigation District 1, to hold office until the twelfth regular meeting to be held in April of 2009 and/or until his successor is elected and qualified.
Mr. Wittmayer accepts his position.
FINANCIAL REPORT:
Pat Davis presented current budget figures which included payroll and expenditures for January. A list of invoices to be paid was submitted and forms for the Prairie County Treasurer to transfer funds to cover payroll and invoices were signed. S.T.I.P. investment transfers were also signed to invest the remaining monthly District I and District II cash balances.
Brian Wittmayer made a motion, seconded by James Whitmer, to approve the Treasurer’s report and the transfer of $47,457.55 for District I. Ray Strasheim made a motion, seconded by Jim Finneman, that the Treasurer’s report and the transfer of $48,666.47 for District II be approved. Motions carried. A transfer sheet was also signed for District I to transfer funds of $2,871.80 for the payment of interest due to Stockman Bank Loan. District I also signed a transfer sheet to transfer funds of $30,438.81 to pay the District I Construction Loan.
Pat informed the Board that funds had been set aside in District II System Rehab of $16,648.68. Funds were also set aside in District I System Rehab in the amount of $173.47; and District I Equipment Reserve for $173.47. The accumulated money will be transferred into those accounts at the beginning of each fiscal year.
Pat Davis brought to the Board’s attention that the Petitions for Nomination for the Board of Control in Terry Division and Division 3 were up for election this year. The member at large will be out of Division 2. The required papers were given to the commissioners out of the divisions up for election.
The annual audit performed by Paul Strom & Associates will be conducted at the offices of Buffalo Rapids beginning April 6, 2009.
MANAGER’S REPORT:
It was reported by Dave Schwarz t the pickup stolen from Buffalo Rapids yard was recovered near Fort Peck. There was minimal damage and no tools stolen.
The crew is working in the shop on the Backhoe repairing a u-joint and axle. They will then go on to work on the 120 excavator. Foreman, Tim Kortum has purchased tracks for the 120 excavator at a substantial savings.
Dave Schwarz reported for the Machine Shop that the work on the pumps continues. They have made some changes in balancing impellers resulting in better accuracy. Terry pumps are almost completed and they will continue with the rest.
Dave reported to the Board that there is an opportunity for some funding to control Russian Olive trees through the N.R.C.S. There will be 480 acres of Buffalo Rapids that was proposed for the Russian Olive Control Project.
Dave informed the members of the Board that Fish Screening Project engineering is completed. They will have to pour about 30 yards of concrete to extend the inlet out to the wing walls for the screens. This will be done when the weather permits before water season. The plant is still dry docked to do work on the project.
James Whitmer spoke with Dave and all other commissioners about the best method of taking water from the canal for the pump of Mr. Hagen’s. Dave will talk with Tim Kortum on the subject to decide what the preferred method might be.
Dave talked with the Board about some options concerning Lateral 19.3. There is a problem with not being able to deliver enough water down the lateral for the producers. Dave will look at the flow rates for the turnouts for the lateral for the last year and continue to work on the problem for a solution.
Jim Finneman expressed that he would like to have the financial reports posted to the Buffalo Rapids website if possible. After much discussion of the Board of Commissioners it was decided not to post the financials of the project on a website. It was recommended that if anyone would like a copy they could call the office.
Next meeting will be held on February 10, 2009, at 3:00p.m.
There being no further business to be considered, and no objection, the said meeting of the Commissioners of the Buffalo Rapids Project Board of Control adjourned.
ATTESTED:
________________________________ ____________________________________
David J. Schwarz, Secretary Ray Roethle, President
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